Part-Time Quality Systems & Records Specialist

Promega; Madison (WI); On-site; USD 28,000 - 34,000; Part time

Job summary

Promega seeks a part-time Records Coordinator to assist the Quality Assurance team with document control, records management, and supplier quality activities. The role focuses on scanning, archiving, and maintaining quality system records.

Responsibilities include supporting improvement projects, creating procedures, maintaining supplier files, and generating training records. You will collaborate with Quality Systems and other leaders to ensure compliant, efficient operations.

Qualifications

• Associate or Bachelor's degree or equivalent work experience.
• Minimum one year of experience in document control coordination, processing, or record retention.
• High attention to detail and excellent organizational skills.
• Strong desire to learn new skills and participate in continuous improvement projects.
• Proficiency with Microsoft applications and mobile platforms; ability to leverage AI to improve efficiency.
• Experience with SAP and/or EtQ software.

Responsibilities

• Supports the quality organization through project assignments.
• Drives improvement projects.
• Conducts Document Control duties: organizing, scanning, filing records; assisting in document control administration; creating and maintaining procedures, forms, electronic systems, and records for the quality system.
• Conducts Supplier Quality duties: authoring supplier change evaluation records and supplier approval records; maintaining supplier files.
• Maintains training records for all employees under the Quality System umbrella; including training plans, course descriptions, attendance records, and certificates.
• Modifies and creates procedures, forms, and records for the quality system; assists in creating metrics and reporting results to management.
• Completes actions from audits, deviations, changes, nonconformances, etc.; represents Quality Systems in special projects.

Skills

Independent self-starter

Communication (oral & written)

Willingness to learn

Education

Associate or Bachelor's degree or equivalent experience

Tools

SAP

EtQ

Job description

Promega seeks a part-time Records Coordinator to assist the Quality Assurance team with document control, records management, and supplier quality activities. The role focuses on scanning, archiving, and maintaining quality system records.

Responsibilities include supporting improvement projects, creating procedures, maintaining supplier files, and generating training records. You will collaborate with Quality Systems and other leaders to ensure compliant, efficient operations.