Quality Systems Project Employee (Part-Time)

Promega; Madison (WI); On-site; USD 28,000 - 34,000; Part time

Job summary

Promega seeks a part-time Records Coordinator to assist the Quality Assurance team with document control, records management, and supplier quality activities. The role focuses on scanning, archiving, and maintaining quality system records.

Responsibilities include supporting improvement projects, creating procedures, maintaining supplier files, and generating training records. You will collaborate with Quality Systems and other leaders to ensure compliant, efficient operations.

Qualifications

• Associate or Bachelor's degree or equivalent work experience.
• Minimum one year of experience in document control coordination, processing, or record retention.
• High attention to detail and excellent organizational skills.
• Strong desire to learn new skills and participate in continuous improvement projects.
• Proficiency with Microsoft applications and mobile platforms; ability to leverage AI to improve efficiency.
• Experience with SAP and/or EtQ software.

Responsibilities

• Supports the quality organization through project assignments.
• Drives improvement projects.
• Conducts Document Control duties: organizing, scanning, filing records; assisting in document control administration; creating and maintaining procedures, forms, electronic systems, and records for the quality system.
• Conducts Supplier Quality duties: authoring supplier change evaluation records and supplier approval records; maintaining supplier files.
• Maintains training records for all employees under the Quality System umbrella; including training plans, course descriptions, attendance records, and certificates.
• Modifies and creates procedures, forms, and records for the quality system; assists in creating metrics and reporting results to management.
• Completes actions from audits, deviations, changes, nonconformances, etc.; represents Quality Systems in special projects.

Skills

Independent self-starter

Communication (oral & written)

Willingness to learn

Education

Associate or Bachelor's degree or equivalent experience

Tools

SAP

EtQ

Job description

JOB OBJECTIVE:

Assists the Quality Assurance team in maintaining compliance with key quality system processes and contributing to continuous improvement efforts.

This position is part-time, working 20–30 hours per week. Schedule and specific days/hours may be flexible and will be discussed with candidates during the interview process. This role primarily supports the Records Room, including scanning, archiving, and related document management tasks.

CORE DUTIES:

1. Performs project assignments to support the quality organization.
2. Supports and drives improvement projects.
3. Conducts Document Control duties, including:
   • Organizing, scanning, and filing records.
   • Assisting in document control administration.
   • Creating and maintaining procedures, forms, electronic systems, and records necessary for the quality system.
4. Conducts Supplier Quality duties, including:
   • Authoring supplier change evaluation records.
   • Authoring supplier approval records.
   • Maintaining supplier files.
5. Maintains training records for all employees under the Quality System umbrella, including training plans, course descriptions, course content, attendance records, training requirements, metrics, completion records, training deficiencies, certificates, and other required documentation.
6. Modifies and creates procedures, forms, and records necessary for the quality system.
7. Assists in creating metrics applicable to review processes and report results and suggestions to management or other stakeholders.
8. Completes actions assigned from audits, deviations, changes, nonconformances, etc.
9. Represents Quality Systems in special projects as assigned.
10. Collaborates with Quality Systems and other business leaders on urgent or critical activities or corrective actions needed for the business.
11. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others.
12. Embracing and being open to incorporating Promega’s 6 Emotional & Social Intelligence (ESI) core principles in daily work.
13. Understands and complies with ethical, legal and regulatory requirements applicable to our business.

KEY QUALIFICATIONS:

1. Associate or Bachelor's degree, or proven work experience that ensures you are ready to be successful in this role.
2. Minimum one year of experience in document control coordination, processing, or record retention.
3. High attention to detail and excellent organizational skills.
4. Strong desire to learn new skills and participate in continuous improvement projects.
5. Demonstrated proficiency in digital tools and technology, including Microsoft applications and mobile platforms, with the ability to adapt and leverage emerging technologies, such as artificial intelligence, to improve efficiency, automation, and collaboration.

PREFERRED QUALIFICATIONS:

1. Independent self-starter with proven results.
2. Ability to work and communicate effectively with other key groups to achieve improvement and operational results.
3. Experience in Quality Assurance with an understanding of Quality System processes.
4. Good oral and written communication skills.
5. Experience with SAP and/or EtQ software.

PHYSICAL DEMANDS:

1. Ability to use a computer and office tools/equipment.
2. Ability to remain stationary for prolonged periods.
3. Ability to occasionally move objects weighing up to 30 pounds.

At Promega, we value diversity and strive to create an inclusive workplace. We are proud to be an Equal Opportunity Employer, making employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class.