Front Office Administrator #112

cal-am; Melbourne (FL); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Sick leave

401k

Job summary

Cal-Am Properties, Inc. is seeking a Front Office Administrative Assistant to perform a variety of administrative duties for the community office and residents.

The role offers an hourly compensation of $22.00 and a Monday–Friday schedule from 8:00 am to 5:00 pm, with comprehensive benefits including Medical, Dental, Vision, Sick leave, and a 401k plan. The position requires at least a high school education and 1–2 years of relevant experience; preferred candidates have a Bachelor’s degree.

Qualifications

• High school diploma required.
• 1-2 years of experience.
• Secretarial or clerical experience with some administrative duties.
• Bachelor's degree preferred.
• 3 years of experience preferred.

Responsibilities

• Compose and produce business correspondence, reports, and related materials.
• Serve as the first point of contact for the community.
• Answer and direct incoming calls professionally.
• Greet and assist residents, visitors, vendors, and prospective residents.
• Provide courteous, professional support during resident and sales interactions.
• Coordinate meetings and prepare agendas; distribute materials.
• Process bank deposits and accounts payable/receivable.
• Edit documents and maintain confidentiality of sensitive information.
• Gather data for departmental reports and assist in budget preparation.

Skills

Administrative experience

Secretarial support

Education

High school diploma

Bachelor's degree preferred

Job description

FRONT OFFICE ADMINISTRATIVE ASSISTANT

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

Performs a variety of administrative duties for the community office and residents.

Compensation: $22.00 Hourly

Benefits: Medical, Dental, Vision and Sick, 401k

Schedule: Monday to Friday from 8:00 am to 5:00 pm

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Serve as the first point of contact for the community.
• Answer and direct incoming telephone calls professionally.
• Greet and assist residents, visitors, vendors, and prospective residents.
• Provide courteous, professional support during all resident and sales-prospect interactions.
• Direct questions and requests to the appropriate team member and ensure timely follow-up.
• Process bank deposits and Accounts Payable/Receivable.
• Edits documents produced by others.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports.
• Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Oversees office operations.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Supervises office employees and/or intern workers, as assigned.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Position duties and work schedule may change according to business needs at any time or as instructed by management.

Job Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment.