Part-Time Projects Scheduler & Admin (Excel + MS Project)

Barnhart Crane & Rigging; Cedar Rapids (IA); On-site; USD 21,000 - 30,000; Part time

Job summary

Barnhart Crane & Rigging is seeking a Projects Administrator to support branch operations and project activities. The role emphasizes updating schedules, invoicing support, documentation, and timely communication.

Proficiency in Excel and Microsoft Project is essential, with strong organizational and multitasking abilities. The position is part-time, offering 20–25 hours per week, with duties spanning schedule coordination, reporting, and supporting project teams to ensure alignment with company

Qualifications

• Experience with Microsoft Excel and Microsoft Project required.
• Strong organizational, time management, and communication skills.
• Ability to manage multiple projects and priorities with attention to detail.

Responsibilities

• Develop and maintain project schedules in Microsoft Project.
• Facilitate weekly project schedule calls and provide summaries to stakeholders.
• Monitor progress against schedules, flagging potential conflicts or risks to leadership.
• Assist in coordinating with project managers, and internal teams to keep schedules aligned with goals.
• Record and distribute accurate meeting minutes, capturing key decisions and action items.
• Route calls, questions, and follow-ups to appropriate team members in a timely manner.
• Prepare reports, meeting notes, and documentation for leadership review.
• Maintain organized records and archives for historical tracking and lessons learned.
• Provide administrative support to the branch as needed.
• Anticipated hours: 20-25 hours per week.

Skills

Excel

Organizational skills

Time management

Communication

Multitasking

Tools

Microsoft Project

Job description

Barnhart Crane & Rigging is seeking a Projects Administrator to support branch operations and project activities. The role emphasizes updating schedules, invoicing support, documentation, and timely communication.

Proficiency in Excel and Microsoft Project is essential, with strong organizational and multitasking abilities. The position is part-time, offering 20–25 hours per week, with duties spanning schedule coordination, reporting, and supporting project teams to ensure alignment with company