Part-Time Project Management Assistant, VPRC

Indiana University; Bloomington (IN); On-site; USD 21,000 - 25,000; Part time

Benefits offered by this job

Medical and dental insurance

Health Savings Account

Flexible spending accounts

Life insurance

Retirement plan

Tuition subsidy

Job summary

Indiana University is seeking a part-time Project Management Assistant to support the Office of the Vice President for Regional Campuses (VPRC). The role involves administrative and project coordination across student life, athletics, and regional campus activities.

Responsibilities include scheduling, meeting documentation, event support, and cross-functional collaboration. Requires 1 year of relevant experience and strong communication skills; some evenings/weekends may be required.

Qualifications

• High school diploma or equivalent (as such HSED or GED).
• Bachelor's degree in Business or related field preferred.
• 1 year of relevant work experience required.
• Experience in project management preferred.

Responsibilities

• Participates fully as a member of the VPRC staff.
• Provides administrative and project support for campus and university initiatives, and communications.
• Develops a schedule to meet necessary deadlines, deliverables, and action items to support successful outcomes.
• Ensures projects adhere to frameworks and all project documents, reports, and records are maintained appropriately.
• Maintains detailed electronic files, inventories, and documentation systems.
• Collaborates with cross functional teams to coordinate meetings, prepare materials, and document key decisions and next steps.
• Supports planning and logistics for events, workshops, and campus activities.
• Assists with correspondence, data collection, and information sharing among stakeholders.
• Performs a variety of administrative skills to support strategic projects and operational needs.
• This position may require some evenings and weekends that are scheduled in advance.

Skills

Project management

Written and verbal communication

Team collaboration

Time management

Interpersonal skills

Education

High school diploma or equivalent

Bachelor's degree in Business or related field

Job description

VP REGIONAL CAMPUSES (UA-VPPL-IUBLA)

The Office of the Vice President for Regional Campuses (VPRC) oversees Indiana University's 5 regional campuses and the Office of School Partnerships, working collaboratively with units across the university to expand access to high-quality education. Through innovative, flexible, and accessible programs, VPRC enhances and extends the traditional in-person student experience to learners across Indiana and beyond. The office is committed to making an IU education affordable and attainable particularly for first-generation and low-income students through both regional campus and online pathways. Together, these efforts support student success while strengthening local communities and economies by preparing graduates for vital roles in education, healthcare, business, government, and industry.

The Project Management Assistant will assist the Senior Director for Regional Student Support Services in the assessment, development, coordination and evaluation of student support programs and policies. Programmatic units include: student life, dean of students offices, student leadership, athletics, student success, retention, new student programs, Groups Scholars, and 21st Century Scholars programs. Student Support programmatic areas: Major Regional Level Events, Student Life (Student Organization and Campus Events), Dean of Students Offices, Regional Campus Student Government Associations, New Student Orientation Programs, Regional Athletics. Student Success and Retention, Groups Scholars and 21st Century Scholars, and Regional Campus Communications.

Department Specific Responsibilities

• Participates fully as a member of the VPRC staff.
• Provides administrative and project support for campus and university initiatives, and communications.
• Develops a schedule to meet necessary deadlines, deliverables, and action items to support successful outcomes.
• Ensures projects adhere to frameworks and all project documents, reports, and records are maintained appropriately.
• Maintains detailed electronic files, inventories, and documentation systems.
• Collaborates with cross functional teams to coordinate meetings, prepare materials, and document key decisions and next steps.
• Supports planning and logistics for events, workshops, and campus activities.
• Assists with correspondence, data collection, and information sharing among stakeholders.
• Performs a variety of administrative skills to support strategic projects and operational needs.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such ash HSED or GED).

Preferred

• Bachelor's degree in Business or related field.

WORK EXPERIENCE

Required

• 1 year of relevant experience.

Preferred

• Experience in project management.

SKILLS

Required

• Demonstrates project management skills.
• Proficient written and verbal communication skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting skills.
• Effective interpersonal skills.

This position may require some evenings and weekends that are scheduled in advance.

$15.00-$18.00 per hour based on skills and experiences.

10-15 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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