IT Project Management Specialist

Indiana University Bloomington; Bloomington (IN); On-site; USD 90,000 - 130,000; Full time

Job summary

Indiana University Bloomington is seeking an experienced IT Project Manager to oversee complex, large-scale UITS projects. You will guide scope definition, scheduling, and resource coordination from start to finish while maintaining documentation and stakeholder communication.

The role requires senior-level project management experience, strong communication, and the ability to mentor junior staff in a fast-paced higher education environment.

Qualifications

• Bachelor's degree required.
• Experience in IT project management.
• Strong communication and leadership skills.
• Ability to manage budgets and cross-functional teams.

Responsibilities

• Lead end-to-end delivery of complex IT projects.
• Define scope, schedules, and resource plans.
• Maintain project documentation and risk logs.
• Communicate risks and milestones to stakeholders.
• Mentor junior PMs.
• Coordinate with vendors and university partners.

Skills

Written & verbal communication

Professionalism

Time management

Quality focus

Flexibility

Initiative

Influence

Education

Bachelor's degree in related field

Bachelor's in IT/CS/Business

Tools

MS Project

Smartsheet

Jira

Job description

Department

STRATEGIC SERVICES (UA-STS-IUBLA)

Job Summary

Department Specific Responsibilities

• Manages the full lifecycle of assigned UITS projects, includingscope definition, scheduling, resource coordination, anddelivery.
• Develops and maintains project documentation such as projectcharters, schedules, status reports, and risk logs.
• Coordinates project team activities, assigning tasks, trackingprogress, and removing obstacles to keep projects on track.
• Communicates project status, milestones, risks, and issuesregularly to stakeholders and IT leadership.
• Facilitates project meetings, including kickoffs, workingsessions, and retrospectives, and document outcomes and actionitems.
• Monitors project budgets, track actual versus plannedexpenditures, and flag variances for management review.
• Manages relationships with vendors and third-party serviceproviders to ensure contractual obligations are met.
• Identifies and escalates project risks and issues in a timelymanner, proposing mitigation strategies.
• Collaborates with stakeholders to gather and document businessand technical requirements.
• Ensures project closeout activities are completed, includingfinal documentation, lessons learned, and transition tooperations.
• Leads end-to-end delivery of complex, large-scale UITS projectsfrom initiation through closeout, ensuring adherence to scope,schedule, budget, and quality standards.
• Develops comprehensive project plans, including work breakdownstructures, resource plans, risk registers, and communicationplans.
• Manages project budgets, track expenditures, forecast costs,and report variances to stakeholders and leadership.
• Facilitates stakeholder engagement across diverse universityunits, building consensus and managing competing priorities.
• Identifies, assesses, and proactively mitigates project risksand issues, escalating to leadership as appropriate.
• Mentors and provides guidance to Project Managers and ProjectCoordinators, promoting professional development and adherence toPMO standards.
• Coordinates cross-functional teams including IT staff, externalvendors, and university partners to achieve projectobjectives.
• Ensures thorough project documentation, including requirements,status reports, meeting minutes, decisions, and lessonslearned.
• Drives adoption of project management best practices andcontribute to the continuous improvement of PMO processes andtemplates.
• Presents project status, risks, and recommendations to UITSleadership and stakeholders.

General Responsibilities

• Leads planning and implementation of complex IT projectsinvolving university staff from different teams and externalpartners on interrelated project tasks.
• Designs, creates, executes, and manages advanced project workplans and work-flow documents; establishes project timelines andrevises as appropriate to meet changing needs andrequirements.
• Manages budget and monitors progress of projects at highestlevels to ensure that quality and cost constraints are met.
• Reports and documents project milestones to share with leaders,stakeholders, and/or project partners.
• Makes recommendations to leadership to improve projectmanagement approaches and processes.
• Researches and stays up to date with IT project management bestpractices, approaches, and trends.
• Creates and fosters relationships with key project stakeholdersand service owners to ensure functional user expectations andrequirements are articulated and integrated.
• Often provides guidance and support to less experiencedpeers.

Qualifications

This position is posted at the Advanced Career Level but maybe filled at the Career Career Level depending on thecandidate's qualifications. Although they will be similar, theduties and responsibilities may differ if filled at the lower rank. Please see the qualifications for each level listed below.

Advanced Career Level Requirements

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

Education

Required

• Bachelor's degree in related field.

Preferred

• Bachelor's degree in Information Technology, Computer Science,Business Administration, or a closely related field.

Work Experience

Required

• 5 years technical project management experience.

Preferred

• 5 years of project management experience, with at least three 3years managing complex, enterprise-level IT projects.
• Demonstrated experience managing projects with cross-functionalteams and multiple stakeholder groups.
• Experience managing IT project budgets of significantscope.
• Experience in a higher education or similarly complexorganizational environment.
• Prior experience mentoring or leading junior project managementstaff.

Licenses and Certificates

Preferred

• Project Management Professional (PMP) Certification upon dateof hire.
• Agile, Scrum, or other relevant certifications Upon Date ofHire.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or externalconstituents.

Preferred

• Advanced knowledge of project management methodologiesincluding Waterfall, Agile, Scrum, and hybrid frameworks.
• Strong ability to develop and manage detailed project plans,schedules, and budgets.
• Excellent leadership, facilitation, and negotiation skills withthe ability to influence without direct authority.
• Proficiency in project management tools such as MS Project,Smartsheet, Jira, or similar platforms.
• Demonstrated ability to manage risk proactively and make sounddecisions in complex, evolving situations.
• Strong written and verbal communication skills, including theability to prepare and deliver executive-level presentations.
• Ability to manage multiple concurrent projects and competingpriorities effectively.
• Knowledge of IT systems, infrastructure, software developmentlifecycles, and relevant technology domains.
• Strong interpersonal skills and cultural competence to workeffectively with diverse university communities.
• Ability to mentor staff and contribute to team development andPMO process improvement.

Career Career Level Requirements

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

Education

Required

• Bachelor's degree preferably in related field.

Preferred

• Bachelor's degree in Information Technology, Computer Science,Business Administration, or a closely related field required.

Work Experience

Required

• 2 years technical project/program support or relatedexperience.

Preferred

• 3 years of project management experience, with demonstratedability to independently manage IT projects from initiation throughcloseout.
• Experience coordinating cross-functional teams and working withdiverse stakeholder groups.
• Experience tracking and reporting on project budgets.
• Experience working in higher education or a similarly complexorganizational setting.

Licenses and Certificates

Preferred

• Project Management Professional (PMP) certification, obtainedwithin 18 months from date of hire.
• Agile or Scrum certification preferred upon date of hire.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or externalconstituents.

Preferred

• Working knowledge of project management methodologies includingWaterfall, Agile, and hybrid approaches.
• Ability to develop and manage project plans, schedules, risklogs, and status reports.
• Proficiency in project management software such as MS Project,Smartsheet, Jira, or similar tools.
• Strong organizational skills with the ability to managemultiple tasks and priorities simultaneously.
• Effective written and verbal communication skills, includingthe ability to present information clearly to both technical andnon-technical audiences.
• Ability to facilitate meetings and build productive workingrelationships with team members and stakeholders.
• Demonstrated problem-solving ability and sound judgment inidentifying and addressing project issues.
• Basic understanding of IT systems, software development, andtechnology infrastructure concepts.
• Ability to work independently and collaboratively in a faste-paced environment.
• Commitment to customer service and delivering high-qualityoutcomes for university stakeholders.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: Information Technology

Job Family: IT Project Management

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time atthe discretion of the University, but will remain open for aminimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate.

If you wish to include a cover letter, you may include it with yourresume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information

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