Assistant Director for 21st Century Scholars Program (Student Programming Specialist), 21st Century

Indiana University Bloomington; Bloomington (IN); On-site; USD 33,000 - 55,000; Full time

Benefits offered by this job

Tuition subsidy

Health insurance

Paid holidays and leave

Job summary

Indiana University Bloomington is seeking an Assistant Director for the 21st Century Scholars program. This role plans activities to support retention and timely degree completion, and coordinates orientation and advising events for first-year through senior students.

You will meet with high schoolers, families, and campus partners to explain scholarship opportunities, manage program logistics, and ensure records confidentiality using SIS and related systems.

Qualifications

• Bachelor's degree in education, social work, public affairs, counseling, business, or related field.
• Master's degree in higher education, student affairs, or related field (preferred).
• 2 years in student services, higher education, or related field.

Responsibilities

• Assists with planning and coordination of activities to support retention and degree completion.
• Meets with prospective students and families at college fairs and events.
• Represents the Director at meetings and develops advising materials and presentations.
• Maintains confidentiality per FERPA and university policies.
• Oversees program promotions, outreach, and training within IU Bloomington.

Skills

Written communication

Professionalism

Time management

Attention to detail

Public speaking

Confidentiality

Judgment and diplomacy

Partnership building

Education

Bachelor's degree in education, social work, public affairs, counseling, business, or related field

Master's degree in higher education or related field (preferred)

Tools

SIS

IU Qualtrics

IU AdRx

ScholarTrack

Job description

Department

21ST CENT SCHOLARS (BL-TFSS-IUBLA)

Department Information

21st Century Scholars is proud to be a department within theInvolvement and Belonging pillar of the Office of Student Life atIndiana University Bloomington.

Job Summary

Department Specific Responsibilities

• Assists the 21st Century Scholars program director with theplanning and coordination of activities that support retention andtimely degree completion, promotion of academic achievement in theclassroom, and outreach.
• Meets with prospective students and families in high schoolsvia college fairs, on-campus site visits, Scholar specific events,and off-campus designated events.
• Shares and explains the available opportunities providedthrough the Indiana University 21st Century Scholars Program.
• Assists with the planning and coordination of variousactivities that aid in college transition of first year students,such as New Student Orientation coordination and planning withUniversity Division, coordination annual Freshman, Sophomore,Junior, and Senior orientation sessions, interfacing with otherdepartment programs ensuring communication and records maintenance,and attending scholarship banquets.
• Managse and communicate space and setup specifications,hospitality, and other logistics for program activities.
• Uses the Student Information System (SIS) and other datasystems to access confidential student records in supportinginitiatives and programming as assigned by the director.
• Ensures compliance with university policy, departmentalguidelines, and state and federal regulations.
• Attends meetings with campus stakeholders, assist with thedevelopment of various programs and operational materials used forpromotion, outreach, and training. Interface with other IndianaUniversity offices.
• Attends conferences organized by the Indiana Commission forHigher Education (ICHE) and other associations and groups.
• Executes all project coordination tasks needed resulting fromthe management's final decision about the project implementation.Use sound judgement and decision-making skills when completing theassigned tasks and must identify other tasks needed to successfullycomplete the project coordination duty.
• Program promotions among academic departments and the advisingcommunity. Responsible for the creation and designing ofpresentations to train partners in processes, protocol, andinformation regarding the 21st Century Scholars Programadvising.
• Represents the Director at meetings that he cannot attend orare determined to be necessary for the role (Bloomington AcademicAdvising Council (BAAC) Steering Committee, Directors of Advisingand Hoosier Link 21st Century Scholar Advising). These meetings orpresentations may call for the creation of materials, andpublications. Responsibilities include providing advisingcontributions to the newsletter; information gathering for the 21stCentury Scholars staff from various university departments andother entities for the knowledge base of the program.
• Assists with outreach with community events.
• Assists the director with long and short-term planning.
• Serves as a resource person for staff development needs andcompilation of advising reports.
• Researches and analyzes data related to advising outcomes,gathers information about similar programs, and models advisingtechniques based around best practices with the director. Workstogether with the director in identifying the survey needs relatedto advising and advising services.
• Reviews, analyzes, and assesses survey data received todetermine trends and needs for future survey evaluations. Findings,thoughts, ideas, and other are communicated to the director.
• Assists the Director with Academic Advisors programs and eventsassessment. Requires use of IU Qualtrics, IU AdRx, SIS, ScholarTrack, and other programs. Maintains confidentiality in accordancewith university and OVPDEMA guidelines and Family Education Rightsand Privacy Act (FERPA).
• May attend ICHE Meetings and Trainings to effectively serve inthis roll.
• The Assistant Director will have a selected group of studentsto develop programming.
• Provides STEM program coordination for 21st CenturyScholars.
• Provides recruitment for academic and leadershipopportunities.
• Provides referrals to appropriate campus resources orservices.
• Meets with 21st Century Scholars that were direct admits orother program participants that need scholarship services.
• Co-supervises Academic Advisors and supervise assigned internsand hourly students associated with responsibilities asdirected.

General Responsibilities

• Develops and implements programs and initiatives geared atenhancing and reinforcing the academic engagement and experientiallearning capacity of the student experience. Projects programmingoutcomes at the program, department/division, or campus level.
• Interfaces directly with students, attending studentprogramming events and gathering satisfaction feedback from studentparticipants to implement into future student programminginitiatives and objectives.
• Collaborates with staff in own department and otherdepartments, as well as academic and campus leaders, on sharedstudent programming goals, often coordinating funding to sponsorstudent programs.
• Measures and evaluates effectiveness of student programsagainst projected outcomes; regularly prepares reports on impact tostudents and budget and may present to stakeholders oneffectiveness and to secure funding for initiatives movingforward.
• Serves on committees and performs student programming researchacross the field of higher education and at peer institutions toidentify and recommend best practices.
• Plans and coordinates communications for student programminginitiatives to ensure student participation and inclusion.
• May provide guidance to other Student Programming Specialists;makes process recommendations to manager for improved delivery ofservice.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• Bachelor's degree in education, social work, public affairs,counseling, business, or related field.

Preferred

• Master's degree in higher education, student affairs, orrelated field.

WORK EXPERIENCE

Required

• 2 years in student services, higher education, or relatedfield.

SKILLS

Required

• Proficient with written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.
• Develops and delivers effective presentations.
• Demonstrates customer service skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision makingskills.
• Demonstrates excellent judgment, tact, and diplomacy.
• Ability to build strong partnerships with students and otheruniversity departments.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Indiana University Bloomington

This is an in person position.

Advertised Salary

Up to $55,000.00 on an annualized basis.

Work Hours

Standard hours for this position are Monday - Friday, 8:00am -5:00pm with occasional evenings and weekends.

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Student Programming

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time atthe discretion of the University, but will remain open for aminimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate.

If you wish to include a cover letter, you may include it with yourresume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information

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The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request aphysical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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