Part-Time Program/Data Manager

NC Community Colleges; Whiteville (NC); On-site; USD 42,000 - 58,000; Full time

Job summary

Southeastern Community College seeks a Program/Data Manager for the Educational Talent Search (ETS) program to handle administrative tasks, data entry, and participant support.

You will manage Blumen data system, help with outreach, reporting, and collaboration with the ETS Director, Academic Advisor, and partners to promote student success and meet grant requirements. This role is based on site in North Carolina and may require occasional evening hours.

Qualifications

• Associate’s Degree from regionally accredited institution.
• 0
• Minimum two years of clerical/administrative experience.
• Bachelor’s degree from regionally accredited institution preferred.
• Experience with TRIO programs is desirable.

Responsibilities

• Enter, maintain, and verify participant data in Blumen with accuracy.
• Assist with participant advising, outreach, and program activities.
• Prepare annual program reports, summaries, and documentation.
• Collaborate with ETS Director, Academic Advisor, and partners.
• Contribute to planning ETS activities and events.

Skills

Data entry

Records management

Excel

Communication

Teamwork

Confidentiality

Education

Associate degree

Bachelor’s degree (preferred)

Tools

Blumen DS

Microsoft Office

Job description

• Associate’s Degreefrom a regionally accredited institution in Secretarial Science, Office Systems Technology, Business Administration, or a related field.
• Minimum of two years of clerical/administrative work experience.

Preferred Qualifications

• Bachelor’s Degree from a regionally accredited institution.
• Experience with data entry, database management, records maintenance, and program documentation.
• Experience working in an educational, community college, secondary school, student services, or youth-serving environment.
• Experience working with TRIO programs, Educational Talent Search, or other college-access and student-support programs is preferred.

Excellent computer skills, including proficiency in Microsoft Office applications such as Word, Excel, Access, and PowerPoint.

Experience in creating and generating reports.

Position Description

The Program/Data Manager provides administrative, data management, and student support services essential to the effective operation of the Educational Talent Search (ETS) program. The position is responsible for the timely, accurate, and complete entry, maintenance, and management of participant and program data within Blumen, the program’s data management system, and for developing the knowledge and proficiency needed to use and manage the system effectively. The position supports participant advising, program activities, outreach, documentation, reporting, and data collection to ensure that program information is current and readily available for program monitoring and for required reporting for grant submissions and auditing. The Program/Data Manager works collaboratively with the ETS Director, Academic Advisor, school personnel, students, families, and community partners to support student success and Educational Talent Search goals and objectives. To accomplish the objectives of the position, the Program/Data Manager performs the following functions:

• Demonstrates knowledge and understanding of TRIO programs, particularly the purpose, philosophy, and objectives of Educational Talent Search.
• Learns, utilizes, and manages the Blumen data management system; enters participant and program data accurately, completely, and in a timely manner; reviews records for accuracy and completeness; and maintains data integrity for program reporting, monitoring, and evaluation.
• Assists with the collection, entry, verification, maintenance, and reporting of participant and program data for essential reports for grant and auditing purposes.
• Maintains accurate and current participant records, files, forms, assessments, surveys, and supporting documentation.
• Demonstrates strong computer skills, including proficiency in Microsoft Office applications, such as Word, Excel, Outlook, PowerPoint, and related database or data-management systems.
• Demonstrates strong oral and written communication skills.
• Demonstrates excellent interpersonal skills and the ability to establish positive working relationships relationships with students, families, school personnel, college personnel, and community partners.
• Demonstrates strong organizational, attention-to-detail, and time-management skills, as well as the ability to work independently and remain self-directed.
• Works effectively as a team member to accomplish ETS program goals, objectives, activities, and required outcomes.
• Participates in professional development activities, including training, conferences, workshops, and other learning opportunities relevant to the position and program.
• Demonstrates willingness and ability to work evenings and occasional weekends as required by program activities.
• Demonstrates understanding of and commitment to the mission of southeastern Community College and to the philosophy and objectives of the Educational Talent Search program.
• Demonstrates professional or personal experience overcoming circumstances or issues that may be similar to those experienced by program participants and uses that experience appropriately to support and encourage students.

Additional Duties and Responsibilities:

• Assists with planning, coordinating, and implementing ETS activities, including student workshops, college tours, career activities, cultural enrichment activities, and special events.
• Assists with student application processing, eligibility documentation, and student follow-up and maintenance of participant records.
• Assists the ETS Director in preparing annual program reports, data summaries, evaluations, assessments, and other required documentation.
• Maintains organized electronic and paper files and assists in ensuring that participant documentation, survey results, service records, and supporting materials are complete and readily accessible.
• Assists in monitoring student participation, academic progress, college applications, financial aid activities, postsecondary enrollment, and other required program outcomes.
• Assists in coordinating logistical needs for ETS activities, including schedules, facilities, transportation, meals, supplies, materials, and student communications.
• Performs other duties and responsibilities as assigned by the ETS Director.

Skills and Abilities:

• Proficiency in data entry, database management, data verification, and records maintenance, with strong attention to accuracy, completeness, and confidentiality.
• Ability to learn, navigate, and effectively manage Blumen and other electronic data management systems, including identifying and correcting data errors and maintaining current records.
• Demonstrated proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint, and the ability to learn new technology and software applications.
• Excellent oral and written communication skills and the ability to communicate effectively with students, families, school personnel, college personnel, and community partners.
• Strong organizational, time-management, and problem-solving skills, with the abilityto managemultiple assignments, meet deadlines, and work independently.
• Ability to collect, organize, review, and summarize survey results, program data, assessments, and student outcomes to support program reporting and evaluation.
• Ability to maintain confidentiality, exercise sound judgment, demonstrate professionalism, and work effectively as part of a team.
• Commitment to student success, college access, career development, and the mission and philosophy of Educational Talent Search and southeastern Community College.
• Ability to work well with others in a team environment.
• Detail-oriented with excellent follow-up skills.
• Willingness to participate in professional development activities.

This is a Grant Funded Position

An Equal Employment Opportunity Employer