Part-Time Program Coordinator

Harvard Medical School; Boston (MA); Hybrid; USD 42,000 - 54,000; Part time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Tuition assistance

Commuter benefits

Job summary

Harvard Medical School in Boston invites applications for a Part-Time Program Coordinator position within the Office for Graduate Education. You will provide admissions and operations support for MMSc-CI and SM-CSO programs, handling high-volume admissions cycles and year-round program operations.

The role emphasizes coordinating interviews, managing applicant data, and supporting faculty and program managers.

Qualifications

• 3 or more years of experience. Higher education may count towards experience.

Responsibilities

• Manage application materials and ensure completeness of submissions
• Coordinate and schedule applicant interviews, leading communications with candidates and faculty reviewers
• Track and update applicant statuses; maintain admissions databases
• Assist with student registration, enrollment, and general program communications

Skills

Admissions coordination

Office administration

Event planning

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

Job Description

Under the direction of the Assistant Director of Master's Program Management, within the Office for Graduate Education, the Part‑Time Program Coordinator will provide operational and admissions support across the MMSc‑CI and SM‑CSO programs and may support SM‑HQS and SM‑CR as needed. This role is crucial for managing a high volume of admissions activity during peak cycles as well as supporting general program operations year‑round. By handling key administrative responsibilities, the coordinator enables Program Managers to devote attention to strategic initiatives including student advising, curriculum management, and faculty engagement.

Responsibilities

Admissions Support

• Manage application materials and ensure completeness of submissions
• Coordinate and schedule applicant interviews, leading communications with candidates and faculty reviewers
• Collaborate with Program Managers to finalize interview schedules and admissions workflows
• Track and update applicant statuses; maintain admissions databases
• Draft and send admissions-related communications
• Plan and facilitate admissions events (e.g., information sessions)
• Respond to prospective student inquiries

Program Operations Support

• Assist with student registration, enrollment, and general program communications
• Support program events and student engagement activities
• Track and organize course information, evaluations, and teaching team needs
• Provide administrative support to program managers, directors, and faculty as needed
• Contribute to contingency coverage for essential program functions during staff absences

Qualifications

Basic Qualifications

• 3 or more years of experience. Higher education may count towards experience.

Additional Information

• Standard Hours/Schedule: Please note this is a part‑time, 20 hours (.57 FTE) per week position. Monday - Friday, 4 hours per day
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre‑Employment Screening: Identity
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.