Program Coordinator

Harvard Medical School; Boston (MA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Tuition assistance

Commuter benefits

Parental leave

Job summary

Harvard Medical School seeks a Program Coordinator for the Biomedical Science Careers Program (BSCP). You will manage student support and travel funds, coordinate reviews, and communicate with recipients to ensure timely disbursements and reporting.

You will oversee program collateral, resources, and websites, keeping timelines for multiple conferences and events. You will enhance attendance, support workshops, and coordinate speakers and mentors across in-person and virtual formats.

Qualifications

• 4+ years of experience in program coordination or similar.
• Bachelor's Degree preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple overlapping timelines and stakeholders.

Responsibilities

• Manage end-to-end student support and travel fund programs, including eligibility, reviews, communications, disbursement and reporting.
• Oversee production of program collateral, books, and guides.
• Oversee materials and resources for BSCP programs and website distribution.

Skills

Project coordination

Event planning

Budget management

Communication

Education

Bachelor's Degree

Tools

Qualtrics

Salesforce

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

Job Description

The Biomedical Science Careers Program (BSCP) provides students of every race, ethnic background, gender and financial status with encouragement, support and guidance needed for the successful pursuit of biomedical science and other science-related careers. BSCP programs are aimed at students, trainees and junior faculty. This position is an integral part of the BSCP management team and will report to Assistant Director of Operations and Programming.

The Program Coordinator will:

• Manage the end-to-end student support and travel fund programs, including eligibility verification, application design and launch, coordination of the review committee, recipient communications, award disbursement, and ongoing tracking and reporting.
• Oversee production of program collateral, program books, and guides.
• Oversee all materials and resources developed for the BSCP programs and the website and distribution to program attendees and virtual participants.
• Responsible for updating, implementing, and managing timelines for multiple conferences and programs, working directly with the AD to plan and manage an annual calendar of events, activities, and key program deadlines.
• Collaborate with the BSCP management team to implement strategies to increase attendance at conferences/programs.
• Support the Assistant Director on execution and implementation of conferences/workshops/symposia/virtual programming, meetings, and fundraising events and to identify, recruit and coordinate speakers, panelists, advisors, planning committee members, and mentors while managing some of the virtual programs end-to-end.
• Create, administer, and analyze program evaluations and surveys (Qualtrics) and coordinate all post-event activities, including attendee follow-up and reporting.
• Utilize and maintain the Salesforce database along with the Senior database coordinator.
• Update student records, resolve data errors/duplicate entries, and pull reports as needed.

Qualifications

Basic Qualifications:

• 4 or more years of experience. Higher education may count towards experience.

Additional Qualifications and Skills:

• Bachelor's Degree preferred.
• Strong organizational skills and close attention to detail in planning and program Implementation.
• A commitment the STEM field and the OCCE mission.
• Demonstrated capacity to work effectively on large- and small-scale projects with overlapping timelines and multiple stakeholders in a fast-paced work environment.
• Strong written and verbal communication skills.
• Ability to adapt quickly, adjust course as needed, and proactively troubleshoot and resolve challenges.

Additional Information

• Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.