Part Time Private Office Executive Assistant

Prospectblue; Richmond (VA); On-site; USD 34,000 - 48,000; Part time

Job summary

ProspectBlue is partnering with a private family office to seek a Part-Time Executive Assistant / Family Concierge who can deliver thoughtful, confidential support to both the family and the office.

The ideal candidate is discreet, proactive, highly organized, with a service-oriented mindset, comfortable managing calendars, travel arrangements, errands, bills, and vendor communications while maintaining professionalism.

Qualifications

• Experience as an executive assistant or personal assistant preferred.
• Strong organizational skills and attention to detail.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage family calendars and coordinate doctors, dentists, and other appointments.
• Coordinate household services, repairs, maintenance, deliveries, and vendors.
• Assist with errands, reservations, travel, and other day-to-day family needs.
• Handle bills, invoices, receipts, and basic administrative tasks.
• Order and maintain household and office supplies.
• Manage mail, deliveries, files, and general office organization.
• Communicate with vendors, service providers, and professionals on behalf of the family.
• Provide general support and special-project assistance to the family office.
• Maintain the highest level of confidentiality, discretion, and professionalism.

Skills

Calendar management

Discretion

Organization

Multitasking

Job description

ProspectBlue has partnered with a private family office is seeking a Part-Time Executive Assistant / Family Concierge to provide thoughtful, organized support to both the family and office.

We are looking for someone who is kind, discreet, proactive, highly organized, and genuinely enjoys helping others. The ideal candidate is a natural problem-solver who anticipates needs and can confidently manage a wide range of personal and administrative responsibilities.

Responsibilities

• Manage family calendars and coordinate doctors, dentists, and other appointments.
• Coordinate household services, repairs, maintenance, deliveries, and vendors.
• Assist with errands, reservations, travel, and other day-to-day family needs.
• Handle bills, invoices, receipts, and basic administrative tasks.
• Order and maintain household and office supplies.
• Manage mail, deliveries, files, and general office organization.
• Communicate with vendors, service providers, and professionals on behalf of the family.
• Provide general support and special-project assistance to the family office.
• Maintain the highest level of confidentiality, discretion, and professionalism.

Ideal Candidate

• Warm, kind, and service-oriented personality.
• Highly organized, dependable, and detail-oriented.
• Proactive with excellent follow-through and common sense.
• Comfortable juggling multiple priorities and last‑minute requests.
• Professional and polished in communication.
• Trustworthy and comfortable handling confidential information.
• Prior experience as an executive assistant, personal assistant, family assistant, or similar role preferred.

Part‑time schedule; flexibility based on family needs.

This is an opportunity for someone who takes pride in being a trusted resource and making life easier for the family and office.