Part-Time Payroll, AR & AP Specialist

Garrison Forest School Inc.; Owings Mills (MD); On-site; USD 36,000 - 40,000; Part time

Job summary

Garrison Forest School is seeking a detail-oriented Part-Time Payroll, Accounts Receivable & Accounts Payable Specialist to join our Business Office. This role processes payroll, manages vendor payments, and oversees student billing with discretion and confidentiality.

You will collaborate with the Controller and HR Director to support accurate financial operations. The position is 24 hours per week, with a schedule on Monday, Wednesday, and Friday in Owings Mills, MD.

Qualifications

• Associate's or Bachelor's degree in accounting, business administration, finance, or a related field preferred.
• Minimum 3 years of payroll processing experience.
• Experience with accounts payable and accounts receivable functions.
• Ability to handle confidential financial, employee, and student information appropriately.

Responsibilities

• Process accounts payable through Paymerang and Veracross, including invoices and vendor payments.
• Monitor student tuition and incidental billing accounts via FACTS Tuition Management and follow up on balances.
• Process semi-monthly payroll for hourly and salaried employees from start to finish.
• Reconcile payroll-related general ledger accounts and assist with year-end processes as needed.

Skills

Payroll processing

Accounts payable

Accounts receivable

Detail oriented

Confidential handling

Time management

Communication skills

Education

Associate's or Bachelor's degree in accounting/related field

Tools

Paycom

FACTS Tuition Management

Paymerang

Veracross

Microsoft Excel

Google Workspace

Job description

Part-Time Payroll, AR & AP Specialist# Part-Time Payroll, AR & AP Specialist## DescriptionGarrison Forest School is seeking a detail-oriented and organized Part-Time Payroll, Accounts Receivable & Accounts Payable Specialist to join our Business Office team. This position will be responsible for processing payroll, managing accounts payable, overseeing student accounts receivable, and maintaining accurate financial and payroll records. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple responsibilities while handling confidential information with discretion.This position will work closely with both the Controller and the Director of Human Resources to support the financial and payroll operations of the school. This is a 24-hour-per-week position, with a regular schedule of Monday, Wednesday, and Friday The annual salary range for this part-time position is $36,000-$40,000 based on experience and education level; the exact compensation will be discussed during the hiring process. Primary Responsibilities### Accounts Payable* Process accounts payable through Paymerang and Veracross, including invoices, vendor payments, reimbursements, and supporting documentation.* Maintain accurate vendor records, W-9 forms, and related documentation.* Prepare and process annual 1099 forms.* Research and resolve invoice, payment, and vendor discrepancies.* Assist with account reconciliations, year-end processes, audits, and other accounting functions.Accounts Receivable* Monitor student tuition and incidental billing accounts through FACTS Tuition Management.* Review outstanding balances and follow up on delinquent accounts.* Communicate professionally with families regarding past-due balances, payment arrangements, and account inquiries.* Maintain accurate records of collection efforts and payment agreements.* Prepare and review accounts receivable aging reports.* Work with the Controller to resolve billing discrepancies, overdue balances, and other student account issues.Payroll* Process semi-monthly payroll for hourly and salaried employees from beginning to end with proper time management and efficiency.* Maintain accurate payroll records and ensure timely and accurate processing.* Review timekeeping records and follow up on discrepancies.* Respond to employee inquiries regarding payroll issues including pay, deductions, tax direct deposits etc.* Reconcile payroll-related general ledger accounts and monthly insurance billings.* Calculate and process supplemental payments, stipends, and any other payroll related payments as appropriate.* Assist the Director of Human Resources with payroll-related matters and other administrative responsibilities as needed.#### Qualifications## Qualifications* Associate's or bachelor's degree in accounting, business administration, finance, or a related field preferred.* Ability to process semi-monthly payroll from beginning to end with minimal supervision.* High attention to detail when handling financial transactions.* Experience with accounts payable and accounts receivable functions.* Minimum of 3 years of payroll processing experience* Strong organizational skills and exceptional attention to detail.* Ability to focus for long periods of time and complete tasks independently.* Ability to manage multiple deadlines and competing priorities.* Strong written and verbal communication skills.* Ability to handle confidential financial, employee, and student information appropriately.* Strong proficiency with Microsoft Excel and other business software as well as Google Workspace applications including Google Docs, Google Sheets, and Google Drive.* Experience with Paycom, FACTS Tuition Management, Paymerang, and Veracross is a plus.## Position CharacteristicsThis is a hands-on, in office position requiring flexibility and the ability to move comfortably between payroll, accounting, student billing, and general school business functions. The successful candidate will enjoy variety, take ownership of responsibilities, and be comfortable managing both recurring processes and unexpected operational needs while working collaboratively with members of the Business Office team.School Overview: Garrison Forest School is an independent, nonsectarian college-preparatory girls' day and boarding school in Baltimore County, Maryland with an elementary, middle and high school program, a coed preschool, and a national and international boarding program for girls in grades 8-12. Founded in 1910 and set on a stunning 110-acre campus in suburban Owings Mills, Garrison Forest offers a program with a wealth of opportunities in Academics, the Arts, and Athletics. Confident, creative and compassionate, GFS students are encouraged to be fully engaged as they develop their passions and their own authentic voices within a spirited and joyful environment.Candidates should support the Mission, Core Values, and Statement of Respect of Garrison Forest School. Garrison Forest School is an Equal Opportunity Employer and does not discriminate on the basis of race, sexual orientation, ethnic origin, sex, gender identity or expression, religion or disability in its employment policies and other school-administered programs. Candidates from diverse backgrounds are encouraged to apply.