Payroll Specialist, Broward (opens in new window/tab)

Ahschool; Florida; On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

Free tuition for children

Summer education discounts

Summer Day Camp for children

Free early care & after-care

401K with employer match

Health, Dental, Vision insurance

Life Insurance at no cost to employee

Disability insurance

Housing assistance when available

tutoring program

Job summary

American Heritage Schools- Broward Campus is seeking a Payroll Specialist to manage all payroll processes, with emphasis on ADP handling for multiple companies. The role reports to the Executive Director of Human Resources and requires meticulous data maintenance and compliance across federal and state regulations.

The position is in-person at the Broward campus, offering competitive benefits, annual bonuses, and opportunities to support staff through accurate payroll management and related

Qualifications

• High school degree or equivalent required.
• At least two years of related experience preferred.
• Working knowledge of the ADP payroll system.
• Knowledge of Federal and State payroll requirements.
• Confidentiality and discretion of sensitive information.

Responsibilities

• Process bi-weekly and monthly payroll input through ADP for all companies.
• Process annual bonuses accurately and timely.
• Update ADP records, review timesheets, verify distribution, taxes, and deductions.
• Serve as primary point of contact for payroll questions from employees.
• Track hours with employee supervisors and update records when status changes.
• Audit timekeeping records to ensure compliance with standards.
• Coordinate with department heads to ensure accurate timekeeping for staff.
• Prepare and process 401K reports and related payments bi-weekly and annually.
• Process wage garnishments and other court-ordered deductions.
• Support year-end W-2 and ACA reporting tasks.

Skills

Communication skills

Organizational skills

Time management

Confidentiality

Payroll knowledge

Education

High school diploma or equivalent

Tools

ADP payroll system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Specialist

Human Resources Professional Broward, Plantation, FL, US

30+ days ago Requisition ID: 1281

American Heritage Schools- Broward Campus is currently looking to hire a Payroll Specialist. Experience with ADP is highly preferred. This is an in-person, on-site role.

POSITION OVERVIEW

The Payroll Specialist is responsible for all phases and activities necessary to process payroll, including maintenance of related payroll records and related duties for all companies. This position works closely under the direction and supervision of the Executive Director of Human Resources in order to carry out all necessary financial management and fiscal control policies and activities for administration.

PRIMARY DUTIES & RESPONSIBILITIES

Responsible for the timely and accurate delivery of bi-weekly and monthly payroll input through ADP for all Companies.

Responsible for the timely and accurate processing annual bonuses

Update and maintain all pertinent information that affects payroll issues through the ADP Database, including reviewing timesheets and entering timesheet data, verifying check register, labor distribution, taxes, pension, and all employee deductions

The primary point of contact with employees regarding time, attendance, payroll issues, and questions

Tracking employee work hours alongside the employee's Supervisor, updating records when an employee’s status changes

Checking and auditing timekeeping records; verifying records are following established standards

Liaise with all department heads on a bi-weekly basis to ensure accurate timekeeping records for employees

Prepare all contracts for Teachers and Teacher Assistants for the upcoming school year

Prepare all stipend contracts for the upcoming school year.

Prepare and submit all 401K related reports and funds for all Companies on a bi-weekly basis and prepare yearly reports as needed

Process wage garnishments, pay levies, and any other court-ordered involuntary wage withholding payments

Work with current payroll software (ADP) for technical issues with time reporting system

Processing of year-end reports, distribution and reconciliations of W-2 information and Health Care Values

Adhere that the federal filing deadlines for ACA reporting are consistent with W-2 & 1099 reporting.

Work closely with the Benefits Administrator to maintain accurate health-related payroll deductions

Continuous maintenance and yearly audit of employee accrual vacation and personal time balances in ADP

SECONDARY DUTIES & RESPONSIBILITIES

Prepare and coordinate all supplemental information that affects employee’s gross payroll throughout the school year.

Maintain accurate deductions for employee benefits including insurance, 401K, State or federal-mandated levies or deduction orders

401K enrollment and changes

Maintaining an accurate count of employees for service pins and bonuses

Bank Deposits as needed for Business Office

Customer assistance in the Business Office

Primary Contact for Governmental Agencies

Performs other related duties as assigned.

QUALIFICATIONS/EDUCATION/EXPERIENCE

High school degree or equivalent required

At least two years of related experience is preferred

Working knowledge of the ADP payroll system

Knowledge of Federal and State payroll requirements

Confidentiality and discretion of sensitive information

SKILLS & ABILITIES

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Working understanding of payroll principles, practices, and procedures.

Excellent time management skills with a proven ability to meet deadlines.

Ability to function well in a high-paced and at times stressful environment.

Proficient Computer skills; ex. Mac and Google

WORK ENVIRONMENT

Office

Shared office space

PHYSICAL REQUIREMENTS

Extended periods of time sitting and/or standing

Ability to bend, reach, and stoop

Long periods of time on the computer

Ability to lift up to 25 pounds

BENEFITS

100% free tuition for all employees’ eligible children *

50% discount for Summer Education for employees’ eligible children

Free Summer Day Camp for employees’ eligible children while working over the summer.

Free early care & after-care for employees’ eligible children while working

Yearly bonuses

401K with partial employer match after a year of employment

Health, Dental, and Vision insurance

Pet Insurance options

Short-term & Long-term Disability options

Life Insurance at no cost to the employee

Affordable Company housing when available

Additional earnings available through Tutoring Department and Summer Education Programs

Free Continuing Education available

* This benefit is based on space availability and child acceptance to the school.

BENEFITS

OTHER

Seasonal Overtime may be required

Travel between offices may be required

Employee understands that other tasks or duties may be added or assigned from time to time, at the discretion of the administration. The School reserves the right to modify, change, or amend this job description at any time. This is not a contract of employment. If you are employed under a contract with the School, you should refer to your contract regarding specific terms outlined therein concerning the duration of your employment. This job description supplements your duties and responsibilities. This job description does not alter your “at-will” status.

AHS is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.