Payroll Specialist

American Learning; Plantation (FL); On-site; USD 52,000 - 67,000; Full time

Benefits offered by this job

Free tuition for employees' children

Health, Dental, Vision insurance

401K with employer match

Disability insurance

Job summary

American Heritage Schools- Broward Campus is seeking a Payroll Specialist in Broward County, FL to manage all payroll activities using ADP. The role requires maintenance of payroll records, handling bonuses, deductions, and compliance with federal/state laws.

It is an on-site position reporting to the HR Executive Director, with benefits and annual bonuses. The ideal candidate has at least two years of payroll experience, strong confidentiality, and solid knowledge of payroll regulations.

Qualifications

• High school degree or equivalent required.
• At least two years of related experience preferred.
• Working knowledge of the ADP payroll system.
• Knowledge of Federal and State payroll requirements.
• Confidentiality and discretion of sensitive information.

Responsibilities

• Process bi-weekly and monthly payroll input through ADP for all Companies.
• Process annual bonuses timely and accurately.
• Update and maintain payroll data in ADP, review timesheets and deductions.
• Be primary contact with employees for time, attendance, payroll issues.
• Track hours with Supervisors and update records on status changes.
• Audit timekeeping records and ensure standards.
• Coordinate with department heads for accurate timekeeping.
• Prepare contracts for Teachers and Teacher Assistants for the school year.
• Prepare stipend contracts for the school year.
• Prepare and submit 401K reports and funds bi-weekly; yearly reports as needed.
• Process wage garnishments and court-ordered withholdings.
• Troubleshoot ADP system issues with time reporting.
• Process year-end W-2, ACA reporting alignment.

Skills

Communication

Time management

Attention to detail

Payroll principles

Organizational skills

Customer service

Education

High school diploma or equivalent

Tools

ADP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Specialist

Professional Broward, Plantation, FL, US

30+ days ago Requisition ID: 1281

American Heritage Schools- Broward Campus is currently looking to hire a Payroll Specialist. Experience with ADP is highly preferred. This is an in-person, on-site role.

POSITION OVERVIEW

The Payroll Specialist is responsible for all phases and activities necessary to process payroll, including maintenance of related payroll records and related duties for all companies. This position works closely under the direction and supervision of the Executive Director of Human Resources in order to carry out all necessary financial management and fiscal control policies and activities for administration.

PRIMARY DUTIES & RESPONSIBILITIES

Responsible for the timely and accurate delivery of bi-weekly and monthly payroll input through ADP for all Companies.

Responsible for the timely and accurate processing annual bonuses

Update and maintain all pertinent information that affects payroll issues through the ADP Database, including reviewing timesheets and entering timesheet data, verifying check register, labor distribution, taxes, pension, and all employee deductions

The primary point of contact with employees regarding time, attendance, payroll issues, and questions

Tracking employee work hours alongside the employee's Supervisor, updating records when an employee’s status changes

Checking and auditing timekeeping records; verifying records are following established standards

Liaise with all department heads on a bi-weekly basis to ensure accurate timekeeping records for employees

Prepare all contracts for Teachers and Teacher Assistants for the upcoming school year

Prepare all stipend contracts for the upcoming school year.

Prepare and submit all 401K related reports and funds for all Companies on a bi-weekly basis and prepare yearly reports as needed

Process wage garnishments, pay levies, and any other court-ordered involuntary wage withholding payments

Work with current payroll software (ADP) for technical issues with time reporting system

Processing of year-end reports, distribution and reconciliations of W-2 information and Health Care Values

Adhere that the federal filing deadlines for ACA reporting are consistent with W-2 & 1099 reporting.

Work closely with the Benefits Administrator to maintain accurate health-related payroll deductions

Continuous maintenance and yearly audit of employee accrual vacation and personal time balances in ADP

SECONDARY DUTIES & RESPONSIBILITIES

Prepare and coordinate all supplemental information that affects employee’s gross payroll throughout the school year.

Maintain accurate deductions for employee benefits including insurance, 401K, State or federal-mandated levies or deduction orders

401K enrollment and changes

Maintaining an accurate count of employees for service pins and bonuses

Bank Deposits as needed for Business Office

Customer assistance in the Business Office

Primary Contact for Governmental Agencies

Performs other related duties as assigned.

QUALIFICATIONS/EDUCATION/EXPERIENCE

High school degree or equivalent required

At least two years of related experience is preferred

Working knowledge of the ADP payroll system

Knowledge of Federal and State payroll requirements

Confidentiality and discretion of sensitive information

SKILLS & ABILITIES

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Working understanding of payroll principles, practices, and procedures.

Excellent time management skills with a proven ability to meet deadlines.

Ability to function well in a high-paced and at times stressful environment.

Proficient Computer skills; ex. Mac and Google

WORK ENVIRONMENT

Office

Shared office space

PHYSICAL REQUIREMENTS

Extended periods of time sitting and/or standing

Ability to bend, reach, and stoop

Long periods of time on the computer

Ability to lift up to 25 pounds

BENEFITS

100% free tuition for all employees’ eligible children *

50% discount for Summer Education for employees’ eligible children

Free Summer Day Camp for employees’ eligible children while working over the summer.

Free early care & after-care for employees’ eligible children while working

Yearly bonuses

401K with partial employer match after a year of employment

Health, Dental, and Vision insurance

Pet Insurance options

Short-term & Long-term Disability options

Life Insurance at no cost to the employee

Affordable Company housing when available

Additional earnings available through Tutoring Department and Summer Education Programs

Free Continuing Education available

* This benefit is based on space availability and child acceptance to the school.

OTHER

Seasonal Overtime may be required

Travel between offices may be required

Employee understands that other tasks or duties may be added or assigned from time to time, at the discretion of the administration. The School reserves the right to modify, change, or amend this job description at any time. This is not a contract of employment. If you are employed under a contract with the School, you should refer to your contract regarding specific terms outlined therein concerning the duration of your employment. This job description supplements your duties and responsibilities. This job description does not alter your “at-will” status.

AHS is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.