Part-Time Patient Administrative Coordinator

Eddy; New Jersey; On-site; USD 55,000 - 62,000; Part time

Job summary

Keta Medical Center in Westfield, NJ is seeking a Part Time Patient Administrative Coordinator to support patient flow and clinic operations during evenings and weekends. You will greet patients, handle check-in/check-out, scheduling, payments and communications, and coordinate with clinicians and billing.

The role emphasizes HIPAA-compliant data entry, EMR usage, and teamwork in a fast-paced setting. Healthcare experience helps, but a compassionate, organized, and reliable candidate with strong

Qualifications

• Strong communication and empathy.
• Excellent organizational skills and attention to detail.
• Ability to learn EMR systems and scheduling tools.
• Reliable, patient-focused team member.

Responsibilities

• Welcome and assist patients at check-in/check-out.
• Manage scheduling, payments, and patient communications.
• Coordinate with clinicians, billing, and other teams.
• Maintain accurate patient information per HIPAA requirements.
• Support insurance and billing administrative tasks.

Skills

Empathy

Communication

Organization

Team player

Tools

EMR systems

Job description

PART TIME Patient Administrative CoordinatorCentral NJ area | Evenings & Weekends | $40–$45/hourHelp Shape the Future of Mental HealthcareAre you compassionate, and enjoy working with people? Are you pursuing a degree or career in healthcare, psychology, mental health, nursing, social work, or a related field?Keta Medical Center is looking for a Part Time Patient Administrative Coordinator to join our Westfield, NJ area clinic.About Keta Medical CenterKeta Medical Center is redefining how mental healthcare is delivered through innovative ketamine therapy, integrated psychiatric care and ketamine assisted psychotherapy.Our patient administrative team plays a critical role in creating exceptional experiences and keeping our clinics running smoothly.What You'll DoWelcome patients and create a warm, professional experience from the moment patients start through their trajectory at KETA MC.Manage check-in/check-out, payments, scheduling, and patient communications.Answer calls and respond to patient questions with empathy and professionalism.Coordinate closely with clinicians, billing, marketing and other teams.Maintain accurate patient information and records while following HIPAA requirements.Support insurance and billing-related administrative tasks.Identify problems, take initiative, and ensure the clinic runs smoothly.Learn and use healthcare technology, EMR, scheduling, and CRM systems.The Perfect FitSmart, curious, and a quick learner.Naturally empathetic and genuinely enjoy helping people.Highly organized and detail-oriented.Reliable, accountable, and proactive.Comfortable with technology and learning new systems.Calm and professional in a fast-paced environment.A strong communicator and team player.Healthcare experience is a plus, but not required. We welcome candidates from healthcare, hospitality, education, customer service, and other people-focused backgrounds.ScheduleEvenings: Friday evening 5PM - 9:30PMWeekends: Saturday and Sunday 9:00AM-9:30PMPart-time scheduling makes this an excellent opportunity for students or individuals looking for a meaningful opportunity.Compensation & Benefits$40–$45/hourTravel reimbursement may be available for assignments at distant Keta locations when required.Why Keta?You'll gain hands-on experience in mental healthcare, patient experience, healthcare operations, and innovative clinical care while working alongside physicians, nurses, and other healthcare professionals.If you're compassionate, capable, curious, and ready to learn, we'd love to meet you.E04JI802h2c2409dp3g