Part-Time Operations & Programs Coordinator

New York City Bar Association; New York (NY); On-site; USD 38,000 - 41,000; Part time

Job summary

New York City Bar Association’s City Bar Justice Center — Operations division seeks a part-time Operations Assistant (28 hours weekly) for in-office support in Midtown Manhattan. Reports to the Director of Operations and helps manage administrative tasks, facilities, and staff onboarding to sustain high-quality civil legal services.

The role requires a degree or equivalent experience, strong organizational skills, and proficiency with Microsoft 365.

Qualifications

• Associate’s or Bachelor’s degree or equivalent work experience; minimum 12 months of admin experience.
• Strong organizational and project management abilities with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft 365; ability to learn case management or project management tools.
• Interest in nonprofit/public interest legal work and serving under-resourced communities.

Responsibilities

• Provide day-to-day office administrative support including handling front desk inquiries, facilities maintenance, mail distribution, and general organization email and phone inquiries.
• Assist with facility requests and day-to-day office management tasks as assigned.
• Oversee inventory reporting and office supply needs.
• Help manage invoices and vendor accounts/subscriptions and provide the executive team with monthly accounting support.
• Support the smooth operation of CBJC’s hybrid work schedule and environment and provide operational support for team and professional development meetings.
• Provide onboarding and offboarding support for staff, interns, volunteers, and law students, and administrative support for CBJC’s summer intern program.
• Assist with planning and logistics for staff retreats, meetings, trainings, and other organization-wide events.
• Provide administrative/operational support for special programs and events (Annual Gala, Pro Bono Awards, Veterans Day Fundraiser) or organization-wide programs.
• Help assess and improve organizational systems and identify new tools or upgrades (e.g., Microsoft Office workspace, onboarding/offboarding, case management).

Skills

Organizational skills

Project management

Verbal & written communication

Independent worker

Team collaboration

Nonprofit interest

Education

Associate’s or Bachelor’s degree or equivalent

Tools

Microsoft 365

Case management platforms

Data management

Job description

New York City Bar Association’s City Bar Justice Center — Operations division seeks a part-time Operations Assistant (28 hours weekly) for in-office support in Midtown Manhattan. Reports to the Director of Operations and helps manage administrative tasks, facilities, and staff onboarding to sustain high-quality civil legal services.

The role requires a degree or equivalent experience, strong organizational skills, and proficiency with Microsoft 365.