Public Sector Legal Assistant: Admin & Document Support

OFFICE OF THE MAYOR; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

The New York City Mayor’s Office is seeking an Executive Agency Counsel to support the Mayor and the Advisory Committee on the Judiciary. The role emphasizes managing schedules, preparing legal and administrative files, and coordinating with city agencies to ensure smooth operations.

You will handle confidential matters, draft and proof documents, assist with committee reviews, and maintain NYS Bar oversight.

Qualifications

• Bachelor’s Degree required.
• Admission to the New York State Bar with four years of relevant legal experience after admission.
• Incumbents must remain members of the NYS Bar in good standing.

Responsibilities

• Manage schedules, set up meetings, edit and format documents, and complete paperwork.
• Maintain contact lists and files, screen calls, and order supplies for the office.
• Screen and process files for Executive Director review.
• Prepare applicant files for Committee review.
• Assist in redaction and preparation of documents for Committee review.
• Proofread and locate files and documents; format memoranda and briefings.
• Prepare spreadsheets and PowerPoint presentations.
• Track, draft, and respond to correspondence and review legal documents.
• Communicate effectively with all staff, both verbally and in writing.
• Prepare Committee meeting calendars.

Skills

Attention to detail

Strong communication

Discretion and confidentiality

Initiative and independence

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

The New York City Mayor’s Office is seeking an Executive Agency Counsel to support the Mayor and the Advisory Committee on the Judiciary. The role emphasizes managing schedules, preparing legal and administrative files, and coordinating with city agencies to ensure smooth operations.

You will handle confidential matters, draft and proof documents, assist with committee reviews, and maintain NYS Bar oversight.