Part-Time Operations & Inventory Specialist

transform.forward; Boulder (CO); Hybrid; USD 27,552 - 38,572; Part time

Job summary

transform.forward is seeking an Operations Associate to keep internal systems running smoothly, reconciling accounts, and maintaining both physical and digital assets. The role includes on-site inventory prep at the founder's home in Boulder 1–2 times per month and flexible remote work.

The position is part-time with ownership of end-to-end processes and room for practical system-building. Ideal candidates have 1–2 years in admin or bookkeeping-adjacent roles, comfort with reconciling finances,

Qualifications

• Hands-on experience managing recurring administrative or financial processes.
• Comfort owning a process end-to-end and building systems.
• Proficiency with Google Workspace and basic finance tasks.

Responsibilities

• Design and maintain process systems for recurring operational needs (e.g., inventory tracking, supply reordering, file organization).
• Conduct routine audits of outdated files, folders, and links.
• Manage user access and permissions in tools like Asana, Slack, and HubSpot.
• Create new project folders and shared file structures using templates.
• Help maintain internal documentation such as org charts and SOPs.
• Submit help desk tickets or vendor follow-ups when needed.
• Perform monthly reconciliations of credit card statements against receipts and budget documentation.
• Track invoice status and send client payment reminders.
• Create and send client invoices and quotes using standard formats.
• Enter transaction summaries into Wave or other financial tools.
• Pull monthly financial and invoice summaries for review.
• Prepare templates for proposals and contracts using boilerplate.
• Check proposal attachments and links for accuracy before submission.
• Maintain inventory of physical supplies and facilitation materials.
• Visit the office roughly 1-2 times per month to handle physical tasks: organizing inventory and prepping materials.
• Run local errands as needed with mileage reimbursed per policy.
• Flag supply needs proactively so materials are ready before they're needed.
• Help manage internal team calendars and coordinate project work.
• Support formatting of templated client emails and proposals.

Skills

Google Workspace

Strong organizational skills

Professional written communication

Tools

Asana

Slack

HubSpot

Wave

Job description

transform.forward is seeking an Operations Associate to keep internal systems running smoothly, reconciling accounts, and maintaining both physical and digital assets. The role includes on-site inventory prep at the founder's home in Boulder 1–2 times per month and flexible remote work.

The position is part-time with ownership of end-to-end processes and room for practical system-building. Ideal candidates have 1–2 years in admin or bookkeeping-adjacent roles, comfort with reconciling finances,