Part-Time Operations & Finance Executive Assistant

College Ave; San Diego (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

College Ave Church in San Diego seeks an Executive Assistant of Operations to provide high-level administrative, financial, and organizational support. The role focuses on bookkeeping, budgeting, financial organization, and systems management, enabling smooth church operations.

The ideal candidate is highly organized, financially capable, and able to manage multiple priorities with minimal oversight. This part-time position averages 20 hours per week, aligned with church leadership priorities.

Qualifications

• Demonstrated bookkeeping or accounting support experience.
• Experience with budgeting, expense tracking, and financial reporting.
• Exceptional organizational and project-management skills.
• Strong proficiency with spreadsheets and digital administrative tools.
• High attention to detail and a commitment to accuracy.
• Ability to manage competing priorities, meet deadlines, and work independently.
• Strong written and verbal communication skills.
• Discretion and sound judgment when handling confidential financial and personnel information.

Responsibilities

• Maintain accurate financial records and assist with day-to-day bookkeeping.
• Track expenses, transactions, invoices, reimbursements, and receipts.
• Assist with account reconciliation, financial documentation, and month-end processes.
• Monitor ministry and departmental spending and help ensure expenses are recorded accurately and consistently.
• Organize financial records and maintain clear, reliable documentation.
• Coordinate with church leadership and external accounting partners as needed.
• Assist with the development, organization, and ongoing management of ministry and departmental budgets.
• Prepare budget summaries, reports, and financial information for leadership review.
• Help ministry leaders understand their budgets, spending, and remaining resources.
• Support annual budgeting and planning processes by gathering information, maintaining spreadsheets, and coordinating deadlines.
• Help establish consistent systems for budget tracking, financial reporting, and expense management.

Skills

Bookkeeping

Budgeting

Spreadsheet proficiency

Project management

Digital administrative tools

Tools

Accounting software

Cloud-based financial systems

Job description

College Ave Church in San Diego seeks an Executive Assistant of Operations to provide high-level administrative, financial, and organizational support. The role focuses on bookkeeping, budgeting, financial organization, and systems management, enabling smooth church operations.

The ideal candidate is highly organized, financially capable, and able to manage multiple priorities with minimal oversight. This part-time position averages 20 hours per week, aligned with church leadership priorities.