Part-Time Onsite Logistics & Training Coordinator

Automotive Technology Experts; Farmers Branch (TX); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Group Life Insurance

Disability Insurance

401k Retirement Plan with match

Referral Bonus

5 Paid Holidays

Job summary

Automotive Technology Experts is seeking a part-time Support Services Coordinator to manage equipment shipments, travel bookings, and onboarding logistics for new hires at the training center onsite. The role focuses on keeping operations smooth and organized, ensuring employees and visitors have a seamless experience.

You will coordinate shipments, track onboarding, handle travel changes, maintain inventories, and collaborate with IT, Facilities, and Training teams to prepare equipment and

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 2+ years of experience in logistics, operations coordination, administrative support, or a similar role
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Experience coordinating travel, shipments, or event logistics preferred
• Proficient in Microsoft Office Suite (especially Excel, Outlook) and comfortable learning internal systems or tools
• Excellent written and verbal communication skills
• High attention to detail and ability to follow through on tasks with minimal supervision
• Ability to troubleshoot and adapt quickly to last-minute changes or issues
• Professional, service-oriented attitude with a focus on delivering a smooth experience for others
• Comfortable working both independently and in collaboration with internal departments (e.g., IT, Facilities, Training)
• Ability to lift and carry up to 35 lbs. and must be able to stand for long periods of time in automotive shop environments

Responsibilities

• Coordinate the shipment of technology, equipment, and materials to new hires prior to their start date
• Track onboarding logistics using a master checklist to ensure all required items are completed before new hire start date
• Book and manage travel arrangements for new hires attending in-person training, including flights, hotel accommodations, and ground transportation
• Monitor travel schedules and handle last-minute changes or cancellations, ensuring a smooth experience
• Serve as the primary point of contact for new hires regarding travel and logistics
• Submit tickets for technology setup, system access, and workspace or facility needs
• Confirm new hire start dates, shipping addresses, and travel preferences
• Maintain inventory of supplies and reorder items as needed
• Partner with internal teams to ensure all equipment is prepared and shipped on time
• Schedule and track shipments, resolve delivery issues, and confirm receipt with recipients
• Order and coordinate catering for in-person training sessions, accounting for dietary restrictions
• Support on-site training events by preparing materials, setting up rooms, and welcoming new hires
• Assist with vendor meetings, internal tours, and events held at the training center
• Send pre-arrival communications with onboarding, travel, and logistics details
• Identify recurring issues or inefficiencies in the process and recommend solutions
• Maintain documentation and trackers related to onboarding logistics and travel coordination

Skills

Logistics coordination

Administrative support

Travel coordination

Microsoft Office

Communication

Time management

Attention to detail

Team collaboration

Lifting 35 lbs

Education

High school diploma

Associate's or Bachelor’s degree preferred

Tools

Microsoft Excel

Outlook

Job description

Automotive Technology Experts is seeking a part-time Support Services Coordinator to manage equipment shipments, travel bookings, and onboarding logistics for new hires at the training center onsite. The role focuses on keeping operations smooth and organized, ensuring employees and visitors have a seamless experience.

You will coordinate shipments, track onboarding, handle travel changes, maintain inventories, and collaborate with IT, Facilities, and Training teams to prepare equipment and