Part-Time Onsite Admin Pro for Operations

ROCS Grad Staffing; Rockville (MD); On-site; USD 22,000 - 30,000; Part time

Job summary

ROCS Grad Staffing is seeking a Part-Time Administrative Assistant to provide essential support across departments in a fully onsite Rockville office. The role focuses on documentation, records, and coordinating administrative tasks to keep operations smooth.

The ideal candidate will have at least a year of administrative and customer service experience, strong MS Office skills, and excellent organizational abilities to manage multiple priorities with accuracy and professionalism.

Qualifications

• Bachelor’s degree preferred but not required.
• At least one year of prior office/administrative experience.
• At least one year of customer service experience.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time-management, and detail-oriented skills.
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• Excellent written and verbal communication.
• Ability to collaborate across departments and work in a team.
• Self-motivated, proactive, results-oriented.
• Professional demeanor and commitment to high-quality administrative support.

Responsibilities

• Provide administrative support to managers and teams, organize correspondence, and coordinate documentation.
• Maintain accurate files and records for departmental activities.
• Collect and verify certificates of insurance and other vendor docs.
• Prepare monthly invoices, update Excel sheets, and maintain records.
• Draft notices, memos, and other documents for management.
• Prepare purchase orders, contracts, and notices as needed.
• Manage petty cash and submit reports for approval.
• Support customer and stakeholder relationships.
• Collaborate with multiple departments on projects and operations.
• Maintain a professional appearance and demeanor while representing the organization.
• Perform additional administrative duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Team collaboration

Education

Bachelor's degree preferred (not required)

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

ROCS Grad Staffing is seeking a Part-Time Administrative Assistant to provide essential support across departments in a fully onsite Rockville office. The role focuses on documentation, records, and coordinating administrative tasks to keep operations smooth.

The ideal candidate will have at least a year of administrative and customer service experience, strong MS Office skills, and excellent organizational abilities to manage multiple priorities with accuracy and professionalism.