Part-Time On-Site Event Coordinator

Utah; Salt Lake City (UT); On-site; USD 17,000 - 24,000; Part time

Job summary

Utah is seeking a part-time on-site events assistant to support operational and logistical planning for campus events. You will help with setup, teardown, signage, and vendor coordination during live events at the Rice-Eccles Stadium and surrounding campus venues.

Responsibilities include coordinating event details, assisting attendees and faculty, and maintaining event records. Some evenings, holidays and weekends may be required to support events.

Qualifications

• Requires little to no related experience.
• Preferred 1 year of Event planning experience.
• Customer Service experience.
• Ability to work within a team environment.
• Experience with Microsoft and Adobe programs.

Responsibilities

• Plans, coordinates and follows-through with details for events including social activities, conferences, educational seminars, receptions, etc.
• Maintains a financial accounting and cost analysis report for each event; may monitor donations and grants.
• Manages events on-site and provides assistance to attendees and faculty members.
• Assists supervisors in evaluating program effectiveness and making adjustments for future events.
• Responds to questions and calls from participants; makes travel arrangements for visitors.
• Maintains files and a database on event details and participants.
• Makes physical arrangements such as scheduling, catering, advertising materials, transportation, and equipment.
• May participate in accreditation reports and reviews.
• May oversee clerical staff related to events.
• May manage office supplies and act as liaison with vendors.

Skills

Customer service

Teamwork

Microsoft Office

Adobe programs

Tools

Microsoft Office

Adobe Creative Suite

Job description

Utah is seeking a part-time on-site events assistant to support operational and logistical planning for campus events. You will help with setup, teardown, signage, and vendor coordination during live events at the Rice-Eccles Stadium and surrounding campus venues.

Responsibilities include coordinating event details, assisting attendees and faculty, and maintaining event records. Some evenings, holidays and weekends may be required to support events.