Assistant Event Manager

University of Utah; Salt Lake City (UT); On-site; USD 17,000 - 24,000; Part time

Job summary

University of Utah is seeking an Assistant Event Manager to provide on-site operational and logistical support for events at Rice-Eccles Stadium and surrounding venues. You will assist with planning, signage updates, setup and teardown, and vendor staff coordination during live events.

Responsibilities include coordinating details for special events, maintaining financial records, and handling inquiries. The role requires flexibility for evenings, holidays and weekends as needed.

Qualifications

• Requires little to no related experience.
• Preferred 1 year of event planning experience.

Responsibilities

• Plan, coordinate and follow through on special events with attention to details.
• Maintain financial tracking and cost analysis for each event.
• Manage on-site events and assist attendees and faculty.
• Help supervisors evaluate program effectiveness and adjust for future events.
• Field questions from participants and arrange travel for visitors.
• Maintain files, records and a participant database.
• Coordinate catering, advertising materials, transport, and supplies.
• Support accreditation reports and reviews when needed.
• Oversee clerical staff activities related to events.
• Liaise with vendors and manage office supplies/equipment.

Skills

Event planning

Customer service

Teamwork

Tools

Microsoft Office

Adobe Creative Suite

Job description

Assistant Event Manager

Provide on‑site operational and logistical planning support forevents held but not limited to the Rice‑Eccles Stadium and Jon M.Huntsman to help ensure a smooth, organized and wellexecution of the event. Responsibilities include assisting withevent planning logistics, proper event execution, updating signage,and handling all other duties as assigned. Assist with setup,teardown, and coordination with vendors and staff during liveevents.

Responsibilities

• 1. Plans, coordinates and follows-through with details for specialevents including social activities, conferences, educationalseminars, receptions, etc.
• 2. Maintains a financial accounting and cost analysis report foreach individual event. May monitor financial records for donationsand grants.
• 3. Manages events on‑site and provides assistance to attendees andfaculty members.
• 4. Assists supervisors in evaluating program effectiveness andmaking adjustments for future events.
• 5. Responds to questions and phone calls from event participants,faculty members, etc. Makes travel arrangements for visitors.
• 6. Maintains files, records and a computer database on eventdetails and participants.
• 7. Makes physical arrangements such as scheduling, catering,creating advertising materials, transportation, ordering eventsupplies and equipment, compiling course materials, etc.
• 8. May participate in the preparation of accreditation reports andreviews.
• 9. May oversee the activities of clerical support staff as theyrelate to specific events.
• 10. May manage office supplies and equipment and act as a liaisonwith vendors.

This job description is not designed to contain or be interpretedas a comprehensive inventory of all duties, responsibilities andqualifications required of employees assigned to the job.

Minimum Qualifications

Requires little to no related experience.

Preferences

• Preferred 1 year of Event planning experience. Customer Serviceexperience. Ability to work within a team environment. Must be ableto work late evenings, holidays and weekends as needed per events.Experience with Microsoft and Adobe programs.

Requisition Number: PRN17492N

Full Time or Part Time?: Part Time

Work Schedule Summary: Variable plus events

Department: 00842 - Rice‑Eccles Stadium

Location: Campus

Pay Rate Range: $15.00/h

Close Date: 12/02/2026

Open Until Filled: