Assistant Event Manager

Utah; Salt Lake City (UT); In loco; USD 17.000 - 24.000; Part-time

Descrizione del lavoro

Utah is seeking a part-time on-site events assistant to support operational and logistical planning for campus events. You will help with setup, teardown, signage, and vendor coordination during live events at the Rice-Eccles Stadium and surrounding campus venues.

Responsibilities include coordinating event details, assisting attendees and faculty, and maintaining event records. Some evenings, holidays and weekends may be required to support events.

Competenze

• Requires little to no related experience.
• Preferred 1 year of Event planning experience.
• Customer Service experience.
• Ability to work within a team environment.
• Experience with Microsoft and Adobe programs.

Mansioni

• Plans, coordinates and follows-through with details for events including social activities, conferences, educational seminars, receptions, etc.
• Maintains a financial accounting and cost analysis report for each event; may monitor donations and grants.
• Manages events on-site and provides assistance to attendees and faculty members.
• Assists supervisors in evaluating program effectiveness and making adjustments for future events.
• Responds to questions and calls from participants; makes travel arrangements for visitors.
• Maintains files and a database on event details and participants.
• Makes physical arrangements such as scheduling, catering, advertising materials, transportation, and equipment.
• May participate in accreditation reports and reviews.
• May oversee clerical staff related to events.
• May manage office supplies and act as liaison with vendors.

Conoscenze

Customer service

Teamwork

Microsoft Office

Adobe programs

Strumenti

Microsoft Office

Adobe Creative Suite

Descrizione del lavoro

Job Summary

Provide on-site operational and logistical planning support for events held but not limited to the Rice-Eccles Stadium and Jon M. Huntsman to help ensure a smooth, organized and well execution of the event. Responsibilities include assisting with event planning logistics, proper event execution, updating signage, and handling all other duties as assigned. Assist with setup, teardown, and coordination with vendors and staff during live events.

Responsibilities

• Plans, coordinates and follows-through with details for special events including social activities, conferences, educational seminars, receptions, etc.


• Maintains a financial accounting and cost analysis report for each individual event. May monitor financial records for donations and grants.


• Manages events on-site and provides assistance to attendees and faculty members.


• Assists supervisors in evaluating program effectiveness and making adjustments for future events.


• Responds to questions and phone calls from event participants, faculty members, etc. Makes travel arrangements for visitors.


• Maintains files, records and a computer database on event details and participants.


• Makes physical arrangements such as scheduling, catering, creating advertising materials, transportation, ordering event supplies and equipment, compiling course materials, etc.


• May participate in the preparation of accreditation reports and reviews.


• May oversee the activities of clerical support staff as they relate to specific events.


• May manage office supplies and equipment and act as a liaison with vendors.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Requires little to no related experience.

Preferences

Preferred 1 year of Event planning experience. Customer Service experience. Ability to work within a team environment. Must be able to work late evenings, holidays and weekends as needed per events. Experience with Microsoft and Adobe programs.

Special Instructions

Requisition Number

PRN17492N

Full Time or Part Time?

Part Time

Work Schedule Summary

Variable plus events

Department

00842 - Rice-Eccles Stadium

Location

Campus

Pay Rate Range

$15.00/h

Close Date

12/02/2026