Part-Time Office Services Assistant, Hutton Honors College

Indiana University; Bloomington (IN); On-site; USD 21,000 - 25,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Health savings account (HSA)

Paid holidays

Job summary

Indiana University’s Hutton Honors College (HHC) seeks a part-time receptionist to serve as the first point of contact for visitors and callers. The role provides essential administrative support to the Dean and staff, manages the Ask HHC email, and directs visitors to appropriate personnel.

The position requires strong communication, organizational, and confidentiality skills, with Monday–Friday office presence and a Friday 9:00 AM–5:00 PM shift. Bloomington, Indiana-based, on-site work.

Qualifications

• Bachelor's degree required.
• 2 years of relevant experience.

Responsibilities

• Serve as first point of contact for visitors and callers to Hutton Honors College (HHC).
• Provide administrative support to the Dean and HHC staff.
• Serve as receptionist for all HHC staff and direct calls to appropriate staff.
• Manage the Ask HHC email account and direct in-person visitors to appropriate staff.
• Provide administrative support for advising staff and schedule appointments.
• Maintain calendars for advising staff and coordinate with student interns/hourly workers.

Skills

Proficient communication skills

Interpersonal skills

Organizational skills

Confidential information handling

Judgment & decision-making

Multitasking

Professional demeanor

Education

Bachelor's degree

Tools

Office equipment

Job description

Hutton Honors College (HHC) recruits talented, highly motivated students who enjoy thinking about problems from multiple perspectives and take pleasure in learning for its own sake. We strive to provide an enriched academic and social experience for our students and to create an environment that fosters active, innovative learning. Through special events, interdisciplinary seminars, and support for research and study-abroad opportunities, we provide students with many of the benefits of attending a small college all in the context of an enormous, pluralistic, and distinguished research institution.

• Serves as first point of contact for all visitors and callers to Hutton Honors College (HHC) including students, prospective students, parents, faculty, and media.
• Provides administrative support to the Dean and to HHC staff as other duties allow.
• Serves as receptionist for all HHC staff.
• Answers and directs incoming calls to appropriate staff.
• Manages the \"Ask HHC\" email account.
• Directs in-person visitors (including HHC students, prospective students/parents, campus colleagues) to appropriate staff.
• Provides administrative support for HHC academic advising staff (4 full-time, 2 graduate assistants).
• Schedules student and visitor appointments.
• Maintains calendars for advising staff.
• Coordinates with student interns/hourly workers.

EDUCATION

Required

• Bachelor's degree

WORK EXPERIENCE

Required

• 2 years of relevant experience

SKILLS

Required

• Proficient communication skills
• Effective interpersonal skills
• Excellent organizational skills
• Ability to maintain confidential information
• Excellent judgment and decision-making skills
• Ability to simultaneously handle multiple priorities
• Maintain a high degree of professionalism

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without accommodation.

This position requires the ability work on Friday from 9:00 AM-5:00 PM.

Bloomington, Indiana

This is an in-person position.

$16.00 per hour

16 hours per week

9 hours of which must be worked on Fridays 9:00 AM - 5:00 PM. NO EXCEPTIONS. The remaining hours will be on another weekday, to be coordinated with another part-time staff member.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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