Part-Time Office & Records Coordinator

HILGARTWILSON, LLC; Seattle (WA); On-site; USD 27,937 - 41,658; Part time

Benefits offered by this job

Healthcare plan

Paid time off

7 paid holidays + 3 floating holidays

401K program

Wellness program

Career development opportunities

Job summary

MG2, an affiliate of Colliers Engineering & Design, seeks a Part-Time Office Assistant in Seattle, WA. You will support daily administrative operations, manage documentation, communications, scheduling, and project-related tasks in a fast-paced environment.

Responsibilities include organizing archives, backing up front desk and mailroom duties, meeting setup, and ordering meals for meetings. 2+ years’ experience and a valid driver’s license are required.

Qualifications

• 2+ years of relevant experience.
• Standing for long periods, bending, and lifting up to 25 lbs.
• A valid driver’s license is required.
• Maintain confidentiality and follow best practices for callers.
• Read, write and understand English for communications.

Responsibilities

• Sort, organize archive content and scan drawings; manage and archive large-format as-built drawings.
• Prepare and organize Costco archival records for storage and retrieval.
• Enter and track archive box contents in databases for accurate inventory.
• Stock beverages, supplies and prep rooms; manage conference room reservations.
• Back up front desk duties; greet guests and assist with conference room availability.
• Back up mailroom duties; shipping, receiving and delivery of packages.
• Assist with meeting setups, events, and meals; help with desk moves and redesigns.
• Complete various one-off errands.

Skills

Organizational skills

Multitasking

Communication skills

English literacy

Job description

MG2, an affiliate of Colliers Engineering & Design, seeks a Part-Time Office Assistant in Seattle, WA. You will support daily administrative operations, manage documentation, communications, scheduling, and project-related tasks in a fast-paced environment.

Responsibilities include organizing archives, backing up front desk and mailroom duties, meeting setup, and ordering meals for meetings. 2+ years’ experience and a valid driver’s license are required.