Part-Time Office & Operations Coordinator

Speedrun Talent Network; Fremont, Northern (CA, KY); Hybrid; USD 34,000 - 39,000; Part time

Job summary

Ultima Genomics is seeking a part-time Business Administrative Assistant to join the Business Operations team in Fremont, CA. The role is onsite and contracts for approximately 25–30 hours per week, Monday to Friday.

You will support office operations, coordinate events, manage travel, onboarding, mail, and facilities, while maintaining a professional, organized environment and strong communication with team members.

Qualifications

• Associate degree required.
• 1-2 years of office administrative experience preferred.
• Proficient in Microsoft Office Suite and data entry.
• Highly organized with strong time management and communication skills.

Responsibilities

• Coordinate office lunch, snacks, and supplies; prepare monthly reports.
• Order and manage company swag.
• Organize morale events and company-wide activities.
• Arrange travel and report on travel expenses.
• Greet guests and monitor voicemail; manage access cards.
• Oversee onboarding/offboarding and mail handling.
• Maintain neat office environment and COI workflows.
• Support facilities and vendor coordination.
• Assist with ad hoc tasks.

Skills

Office administration

MS Office proficiency

Data entry

Time management

Communication

Interpersonal skills

Attention to detail

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Ultima Genomics is seeking a part-time Business Administrative Assistant to join the Business Operations team in Fremont, CA. The role is onsite and contracts for approximately 25–30 hours per week, Monday to Friday.

You will support office operations, coordinate events, manage travel, onboarding, mail, and facilities, while maintaining a professional, organized environment and strong communication with team members.