Part Time Office Manager

Boulo Solutions

Birmingham (AL)

On-site

USD 41,328 - 44,083

Part time

14 days+

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Job summary

A recruitment agency is seeking an experienced Office Manager for a Birmingham-based upscale residential and commercial firm. The role involves maintaining company core values, data entry in QuickBooks, and scheduling appointments. The ideal candidate should have good communication skills and experience in administrative support. This part-time position offers flexible hours and requires proficiency in Microsoft Office. Compensation is between $30-32 per hour, based on experience.

Qualifications

Minimum of 2 years of experience in administrative support or office management.
Must be organized and detail-oriented.
Ability to communicate effectively with diverse stakeholders.

Responsibilities

Maintain and promote company core values.
Schedule travel and conferences, making appointments.
Answer calls and direct them to the appropriate parties.
Collect and organize project documentation from superintendents.

Skills

Microsoft Office

Customer service

Data entry

Organizational skills

Communication

Tools

QuickBooks

Job description

This range is provided by Boulo Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $32.00/hr

Direct message the job poster from Boulo Solutions

Career Matchmaker | Recruiter | Matching Companies with Top Talent Faster and Smarter

Boulo is sourcing candidates for an Office Manager for our client's Birmingham division of an upscale residential and commercial firm.

Pay: $30-32.hour

Hours: Flexible, 30 hours a week

General Responsibilities:

Utilize Microsoft Office for general responsibilities
Maintain and promote company core values (customer service, quality, growth)
General data collection and entry
Document submission to corporate office
Schedule travel and conferences, making appointments and changes to appointments where necessary
Answering and directing calls to appropriate parties, taking messages
Greeting visitors and determining access to appropriate parties
Opening, sorting, and distributing correspondence, including email and postal mail
Interact with employees, customers, and subcontractors when appropriate and problem solve
Purchaser of office supplies and necessary materials
Ensure operation of office equipment, order maintenance when necessary and troubleshoot malfunctions
Distribute and collect new employee packets
Track and record PTO for employees
Coordinate with HFC marketing director for local marketing and social media
Track and maintain inventory log of computer equipment and field equipment/tools
Data entry into QuickBooks – invoices, credit card receipts, ledger changes, new vendor information, etc. (if applicable)
Communication with superintendents to collect and organize weekly project documentation to include timecards, safety meetings, job photos, invoices, receipts and daily reports
Collect Certificates of Insurance from subcontractors and assist in insurance audit preparation
File certificates of insurance, credit cards receipts, and invoices
Assist with monthly account statement reconciliation