Part Time Office Manager

Atlanta Metropolitan State College; Atlanta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Atlanta Metropolitan State College is seeking a Part Time Office Manager to support the SSS office and department staff. The Administrative Assistant handles clerical tasks and guides students and visitors with general information.

This role performs various duties including budget reconciliation, scheduling, reports, and coordination of events and student services. Strong Microsoft Office skills, organization, and the ability to work with minimal supervision are essential.

Qualifications

• Associate's degree preferred with at least two years in an academic environment or equivalent secretarial experience.

Responsibilities

• Manage daily activities of the SSS office, greet students, schedule appointments, and supervise student workers.
• Maintain Blumen database and participant files, generate reports, schedule tutoring, and coordinate events.
• Maintain budget ledger, handle routine office tasks, greet visitors, answer phones, and order supplies.
• Prepare departmental and institutional reports, supervise work‑study students, and manage mail and requests.

Skills

Office administration

Microsoft Office

Communication

Multi-tasking

Education

Associate's degree preferred

Tools

Banner

Job description

Part Time Office Manager

Location: Atlanta Metropolitan State College

This is a regular full-time position.

Job Summary

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department information and direction.

Responsibilities

• Manage daily activities of the SSS office including student check‑in, greeting students, contacting students for appointments, and supervising student workers; provide administrative support to the Project Director and clerical assistance to the SSS staff.
• Maintain the Blumen database and participant student files and generate reports, schedule tutoring appointments for participants; schedule educational and cultural enrichment events; oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations; input and maintain all program evaluation data.
• Maintain ledger of expenditures and reconcile budget monthly; handle routine office activities including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
• Prepare various departmental and institutional reports; supervise work‑study students; open and distribute mail as needed; log correspondence and various requests for service forms; maintain log of all checks received; maintain office calendar; compose, check, and proofread outgoing correspondence.

Required Qualifications

Associate's degree preferred. Minimum two years of experience in an academic environment or a related field supplemented by considerable secretarial experience in varied, complex office work; or an equivalent combination of training and experience. Individuals with a background similar to SSS participants are highly preferred.

Knowledge, Skills, & Abilities

ABILITIES

• Ability to maintain the office with minimum supervision.
• Ability to work closely with students, faculty, and staff to ensure that all office operations are handled efficiently and effectively.
• Requires the ability to operate a computer, copier, and other standard office equipment.
• Ability to work cooperatively and effectively with others.
• Proficiency in the use of Microsoft Office applications.
• Ability to be organized and handle multiple tasks.
• Ability to prepare and/or process purchase orders.
• Ability to use small office equipment, including copy machines or multi‑line telephone systems.
• Ability to use computers for data entry.
• Ability to use computers for word processing and/or accounting purposes.
• Extensive computer use in administrative areas with an emphasis on the BANNER student information system.

SKILLS

• Strong oral and written communication skills as well as good listening skill.
• Independent judgment based on knowledge gained through the performance of responsible secretarial duties.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation, including a criminal background check, demonstrating eligibility with Atlanta Metropolitan State College; confirmation of credentials and employment history; and if applicable, a satisfactory credit check. Applicants may be subject to a pre‑employment drug test. Offers are made expressly subject to applicable federal and state laws, the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents of the University System of Georgia.

Equal Employment Opportunity

Atlanta Metropolitan State College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, or military/veteran status.

Accommodations

The physical demands are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform job functions. Individuals requiring disability‑related accommodations for participation in any event or to obtain print materials in an alternative format may contact Human Resources.