Administrative Assistant - TRIO SSS

Inside Higher Ed; Brunswick (GA); On-site; USD 35,000 - 50,000; Full time

Job summary

A higher education institution is seeking an Administrative Assistant to support student services at their Atlanta campus. The role involves managing daily office activities, providing clerical support to staff, scheduling appointments, and handling administration tasks. The ideal candidate has a high school diploma, two years' experience in an academic environment, strong communication skills, and proficiency in Microsoft Office. This full-time position offers a collaborative work environment with opportunities for impact.

Qualifications

• Minimum two years of experience in an academic environment or a related field.
• Experience in an office setting.
• Ability to maintain the office with minimum supervision.

Responsibilities

• Manage daily activities of the SSS office including student check-in and supervising student workers.
• Provide administrative support to project staff and maintain participant student files.
• Schedule tutoring appointments and oversee event planning duties.

Skills

Strong verbal and written communication skills

Proficient in Microsoft Office applications

Ability to operate standard office equipment

Organized and able to handle multiple tasks

Education

High School Diploma or equivalent

Associate's degree

Tools

BANNER student information system

Job description

Job Title

Administrative Assistant – TRIO SSS

Location

Atlanta Metropolitan State College

Regular/Temporary

Regular

Full/Part Time

Full‑Time

Job ID

289423

About Us

Welcome to Atlanta Metropolitan State College (AMSC)! At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth‑oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives. AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do. Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield‑Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.

Job Summary

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department information and direction.

Responsibilities

• Manage daily activities of the SSS office including student check‑in, greeting students, contacting students for appointments, and supervising student workers.
• Provide administrative support to the Project Director and clerical assistance to the SSS staff; maintain the Blumen database and participant student files and generate reports.
• Schedule tutoring appointments for participants and educational and cultural enrichment events; oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations.
• Input and maintain all program evaluation data; maintain ledger of expenditures and reconcile the budget monthly.
• Handle routine office activities including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
• Prepare various departmental and institutional reports; supervise work‑study students; open and distribute mail as needed.
• Log correspondence and maintain a log of all checks received; maintain office calendar; compose, check, and proofread outgoing correspondence.

Required Qualifications

Performs other related duties as required.

Educational Requirements

• High School Diploma or equivalent

Other Required Qualifications

• Minimum two years of experience in an academic environment or a related field
• Experience in office setting.
• Or an equivalent combination of training and experience.

Preferred Qualifications

• Associate’s degree
• Experience with TRIO – Student Support Services

Abilities

• Maintain the office with minimum supervision.
• Work closely with students, faculty, and staff to ensure all office operations are handled efficiently and effectively; work cooperatively and effectively with others.
• Organized and handle multiple tasks.
• Prepare and/or process purchase orders.
• Use computers for data entry, word processing and/or accounting purposes, with an emphasis on the BANNER student information system.

Skills

• Strong verbal and written communication skills.
• Independent judgement based on knowledge gained through experience.
• Operate a computer, copier, and other standard office equipment.
• Proficiency in using Microsoft Office applications.
• Requires the ability to use small office equipment, including copy machines or multi‑line telephone systems.

Equal Employment Opportunity

Atlanta Metropolitan State College (AMSC) is an equal employment, equal access, and equal opportunity employer. It is the policy of the AMSC to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For questions or more detailed information regarding this policy please contact the AMSC's Human Resources at 404.756.4047.

Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification. For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.

Required Documents

• Cover Letter
• Unofficial transcripts
• Resume or Curriculum Vitae (CV)
• Contact information for 3 professional references