Part-Time Office Assistant - 410981

Atrium; Lakeland (FL); On-site; USD 25,000 - 29,000; Part time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium in Lakeland, FL is seeking a reliable Part-Time Office Assistant for a 90-day temporary assignment with the potential for extension. This onsite role requires about 10 hours weekly on Tuesdays and Thursdays, handling frontline administrative tasks and member communications.

You will manage membership records, basic bookkeeping in QuickBooks, mail processing, and vendor coordination, reporting to leadership.

Qualifications

• Prior experience in office administration, clerical, or receptionist roles.
• Proficiency with QuickBooks, Excel, email, Google Drive, and standard office hardware.
• Strong data entry accuracy and attention to detail.
• Professional written and verbal communication with discretion for confidential data.

Responsibilities

• Answer phones and route messages; respond to routine member emails.
• Maintain and update membership rosters and records.
• Enter transactions in QuickBooks; track payments and prepare deposits.
• Coordinate with the Treasurer and CPA for documentation; no check-signing authority.
• Perform light office upkeep and assist with vendor site visits.

Skills

Office administration

Receptionist experience

Clerical work

Education

High school diploma or GED

Tools

QuickBooks

Microsoft Excel

Email platforms

Google Drive

Job description

Client Overview

Our client is a well-established non-profit statewide organization dedicated to community service, volunteerism, and member engagement across Florida. They are looking to add a Part-Time Office Assistant to their team.

Salary/Hourly Rate

$18/hr - $21/hr

Position Overview

Our client is seeking a reliable, detail-oriented Part-Time Office Assistant for a 90-day temporary assignment with the potential for extension or direct-hire conversion. Working out of the organization's Lakeland office, this role is approximately 10 hours per week (Tuesdays and Thursdays). You will serve as the primary onsite administrative support, ensuring smooth daily office operations, maintaining membership records, handling light facility coordination, and managing basic routine bookkeeping tasks in QuickBooks.

Responsibilities Of The Part-Time Office Assistant

• Office & Member Support:
  • Answer phone calls, route messages, and respond to routine member emails or direct inquiries to leadership.
  • Open, sort, and date-stamp incoming mail; prepare outgoing mail.
  • Maintain organized physical and electronic filing systems, protecting confidential information.
  • Provide a professional and welcoming point of contact for members and visitors.
• Membership Records & Dues:
  • Maintain and update membership rosters and records within internal systems.
  • Accurately track dues payments and update changes; refer exceptions to leadership.
• Bookkeeping & Mail Processing:
  • Receive checks, maintain basic receipt logs, track payments in Excel, and prepare bank deposits per written procedures.
  • Perform bank deposits as authorized and retain deposit confirmations and backup documentation.
  • Enter approved transactions, receipts, and invoices into QuickBooks; organize financial records for leadership and accounting review.
  • Coordinate with the organization’s Treasurer and outside CPA firm to supply documentation and clear up entry questions.
  • Note: Position has no check-signing or disbursement authority.
• Facility & Vendor Support:
  • Perform light office upkeep (dusting, routine restroom tidying) and report supply needs.
  • Greet and escort contracted service vendors for site visits; log vendor activity without approving scope or costs.

Required Experience/Skills For The Part-Time Office Assistant

• Prior experience in office administration, clerical, or receptionist roles.
• Hands-on proficiency with QuickBooks, Microsoft Excel, email platforms, Google Drive, and standard office hardware.
• Proven accuracy in data entry, organizational habits, and strong attention to detail.
• Professional communication skills (both written and verbal) and total discretion regarding confidential member and financial data.
• Ability to follow written procedures and work independently in a single-person office setting with remote oversight.

Preferred Experience/Skills For The Part-Time Office Assistant

• Previous experience working within a non-profit or membership-based organization.

Education Requirements

• High school diploma or GED is required.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).