Part-Time Office Administrator — SF, Reception & Admin

Via Licensing Alliance; San Francisco (CA); On-site; USD 44,000 - 56,000; Part time

Job summary

Via Licensing Alliance, a Dolby Laboratories subsidiary, seeks a part-time Office Administrator for our San Francisco office to provide comprehensive administrative, organizational, and communicative support. The role is three full days per week (Tuesday-Thursday) and reports to the Dolby Places Team.

The position emphasizes front-desk duties, travel coordination, and coordinating office operations, with responsibilities spanning mail, scheduling, and vendor coordination to maintain a productive

Qualifications

• Relevant prior work experience in a professional office environment.
• Professional and positive attitude.
• Detailed knowledge of administrative practices.
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent interpersonal and communication skills.
• Detail oriented with ability to work independently and manage multiple priorities.
• Professional maturity, discretion, and cooperation in dealing with people at all levels inside and outside the Company.

Responsibilities

• Plan for, budget for and manage day-to-day activities of the San Francisco office.
• Receive visitors and manage security while ensuring courtesy and refreshments.
• Provide travel coordination, expense reporting, presentation prep and related administrative tasks.
• Maintain inventory of office supplies, furniture, and equipment.
• Coordinate weekly staff lunches and on-site/off-site events.
• Organize files and handle mail and shipments.
• Arrange meetings and conference calls; support mass mailings.
• Handle vendor relations for repairs and office maintenance.
• Assist with special projects as requested.

Skills

Microsoft Office Suite

Interpersonal skills

Detail oriented

Multi-tasking

Professional discretion

Tools

Microsoft Office

Office equipment knowledge

Job description

Via Licensing Alliance, a Dolby Laboratories subsidiary, seeks a part-time Office Administrator for our San Francisco office to provide comprehensive administrative, organizational, and communicative support. The role is three full days per week (Tuesday-Thursday) and reports to the Dolby Places Team.

The position emphasizes front-desk duties, travel coordination, and coordinating office operations, with responsibilities spanning mail, scheduling, and vendor coordination to maintain a productive