Part-Time Office & Admin Assistant - Auto Dealership

LeadCar Systems, Inc.; Hazle Township (PA); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

401(K) Retirement Plan

Paid Holidays

Employee Discounts

Employee Referral Program

Job summary

LeadCar Toyota Hazleton is seeking a Part-time Office Assistant to support dealership operations, including accounts payable, posting deals, and handling calls. You will route inquiries, provide basic information, and contribute to a positive work environment while handling various administrative tasks.

The role requires strong communication, punctuality, and proficiency with Word/Excel in a busy, customer-focused setting.

Qualifications

• Must have exceptional customer service skills.
• Must have excellent phone etiquette.
• Must have excellent verbal and written communication skills.
• Must be punctual, dependable and reliable.
• Must have strong computer aptitude, specifically with Microsoft Word and Excel.
• Must have the ability to multi-task in a fast-paced environment.
• Must possess strong organizational skills.
• Must have the ability to work independently on assigned tasks as well as to accept direction on given assignments.

Responsibilities

• Operates a multi-line phone system answering incoming phone calls for the dealership.
• Answers all incoming calls in a prompt, polite, professional manner, transferring them to the appropriate person or department quickly.
• Provides voice mail for callers if employee cannot be reached. Takes detailed messages when voice mail is not taken by caller and delivers message to appropriate party in a timely manner.
• Maintains a personal demeanor consistent with Company culture, contributing a positive, supportive work environment for all team members.
• Break down all deals turned in from F&I office. Put finance package together to mail to finance company; Quick Fund deals as applicable.
• If applicable to deal; create trade in deal jacket, make payoff check to lienholder as needed, file trade title and/or follow up on title/lien release
• File Notice of Sale on each retail deal
• Title Clerk Duties: Maintain all MSOs/Titles; Follow-up on all used titles/lien releases as needed; Prepare MSO’s/Titles to be sent to DOR office or customer for sold units; File Notice of Liens for all required deals
• Check in Keys of New received vehicles for inventory; Tag keys and give to Sales Manager
• Issues and tracks dealer plates & gas card for the sales department. Ensures Loaner Agreements are accurate and legible as needed for checked out plates
• Scans all completed deal packets to be uploaded, indexed, and verified for accuracy to scan site.
• Stocking in all incoming vehicle units, creating unit folders for each and ensuring all crucial documents are received (i.e. MSO/title, lien release, key documentation, etc.)
• Scans all retail and wholesale deals onto Dealership scan site.
• Keeps a detailed log of all GAP purchases.
• Sends all cancellations for GAP into the manufacturer for payment.
• Performs all other duties as assigned.

Job description

LeadCar Toyota Hazleton is seeking a Part-time Office Assistant to support dealership operations, including accounts payable, posting deals, and handling calls. You will route inquiries, provide basic information, and contribute to a positive work environment while handling various administrative tasks.

The role requires strong communication, punctuality, and proficiency with Word/Excel in a busy, customer-focused setting.