Part-Time Nonprofit Bookkeeper & Accounts Clerk

Pittock Mansion Society; Portland (OR); On-site; USD 34,440 - 41,328; Part time

Benefits offered by this job

Free Pittock membership

Reciprocal Museum Membership program

Job summary

Pittock Mansion Society is seeking a part-time Bookkeeper/Accountant to join our team in Portland, OR. The role monitors day-to-day financial transactions and supports all accounting processes for the institution, acting as a backup to the Director of Finance & Administration.

Responsibilities include maintaining records, processing invoices, handling accounts payable and receivable, payroll support, and preparing reports, with an emphasis on accuracy, confidentiality, and timely completion

Qualifications

• 2-4 years related bookkeeping experience in an office setting.
• Non-profit bookkeeping experience preferred
• Exceptional time management and organizational skills, with a high level of attention to detail and ability to effectively multi-task
• The ability to manage multiple tasks, prioritize work, and maintain organized records is vital for meeting deadlines.
• Highly proficient in Microsoft Office, particularly Outlook, Excel and PowerPoint
• Experience with accounting software, with QuickBooks experience strongly preferred
• Experience with account reconciliations and tracking credit card transactions
• Basic IT and Office Equipment knowledge and troubleshooting skills
• Reliability and ability to maintain a regular work schedule.
• High level of professionalism, responsibility, flexibility and confidentiality
• Strong written and verbal communication skills are needed for interacting with vendors, clients, and internal teams.

Responsibilities

• Familiarizes with all aspects of Pittock Mansion’s accounting to be able to handle all the basic functions of the accounting office in the absence of the Director of Finance.
• Maintain accurate financial records
• Record transactions and reconcile bank/credit card accounts
• Accounts Payable: Process vendor invoices, issue bi-weekly AP reports on a timely basis. Is thorough to ensure no payments are missed or delayed
• Monitor credit card charges for all credit card users, payment discrepancies, refunds, returns and miscellaneous charges in a timely and regular manner. Ensures credit card receipts from all users are recorded in the system.
• Accounts Receivable: Issue invoices for various events, record incoming pledges/donations. Proactively and regularly seek receipts and invoices from various departmental staff.
• Assist the Director of Finance with timely monthly, quarterly and annual finance reconciliation and generating reports and data for the CEO
• Assist with payroll and tax preparation (as needed)
• Fund Accounting & Tracking: Monitor restricted vs. unrestricted funds to ensure grant and donation money is spent according to the donor’s intent.
• Cash collection and reconciliation to POS system, prepare bank deposits from physical cash
• Maintain secure cash-handling procedures by performing on-site cash counts and audits
• Maintain historical records in keeping with the organization’s Document Retention Policy
• Work with management to gather essential documentation and records for annual filing of Form 990 and 1099’s

Skills

Time management

Detail orientation

Communication skills

Tools

Microsoft Office

Excel

PowerPoint

QuickBooks

Job description

Pittock Mansion Society is seeking a part-time Bookkeeper/Accountant to join our team in Portland, OR. The role monitors day-to-day financial transactions and supports all accounting processes for the institution, acting as a backup to the Director of Finance & Administration.

Responsibilities include maintaining records, processing invoices, handling accounts payable and receivable, payroll support, and preparing reports, with an emphasis on accuracy, confidentiality, and timely completion