Part-Time Music Program Assistant (Data & Inventory)

Stagetime Inc.; New York (NY); On-site; USD 25,000 - 36,000; Part time

Job summary

Harmony Program in New York, NY is seeking a Part-Time Program Assistant to support communication, data collection, inventory tracking, student applications, and events.

You will collect student data, organize inventories, manage communications with families and teaching artists, and assist with applications, surveys, and evaluations. Occasional rehearsals and workshops are included, supporting a 10-person team in a city-wide program.

Qualifications

• 1-2 years of work experience in music, arts administration, or related field.
• Experience and/or interest in working with youth.
• Strong interpersonal skills, with the ability to collaborate with people from diverse backgrounds.
• Attention to detail, with strong organizational skills and a clear, professional writing style.
• Familiarity with orchestral and/or choral music education preferred.
• Experience working with computers and data entry (e.g. Google Workspace, Canva, and Airtable).
• Ability to move chairs, instruments, and supplies between locations and floors as needed.
• A polite, positive, and collaborative demeanor.
• Must work in the office in Midtown Manhattan, with occasional travel to sites across the city.
• Ability to speak another language (such as Spanish, Mandarin, French Creole, or Hindi) a plus.

Responsibilities

• Collect data on each student and maintain accurate records, including their contact information, attendance, and progress.
• Organize and maintain digital and physical inventories of instruments, sheet music, and other materials.
• Handle communication with program families and teaching artists, by phone, email, and in person.
• Assist in the creation, distribution, and collection of applications, surveys, evaluations, and other materials.
• Assist with occasional student rehearsals and performances, teacher training workshops, fundraisers, and other events.
• Provide support as needed to the 10-person administrative and program staff.

Skills

Data entry

Communication

Organization

Interpersonal skills

Office software

Tools

Google Workspace

Airtable

Canva

Job description

Harmony Program in New York, NY is seeking a Part-Time Program Assistant to support communication, data collection, inventory tracking, student applications, and events.

You will collect student data, organize inventories, manage communications with families and teaching artists, and assist with applications, surveys, and evaluations. Occasional rehearsals and workshops are included, supporting a 10-person team in a city-wide program.