Data Assistant

Child Care Aware; Richmond (VA); On-site; USD 34,000 - 48,000; Part time

Job summary

Music Orchard Richmond is seeking a part-time Data Assistant to help track student and program data, support grant reporting, and translate data into clear insights for decision-making. You will design and administer surveys, manage data in spreadsheets or databases, and prepare concise data summaries and visuals for the Executive Director and team.

Attention to detail and independent work will be essential in this nonprofit setting.

Qualifications

• Some experience working with data in coursework, employment, internships, or volunteer roles.
• Comfort with spreadsheet tools (Google Sheets, Microsoft Excel, or similar).
• Strong attention to detail and commitment to accuracy.
• Ability to organize information independently and meet deadlines.
• Clear written communication skills, presenting data in plain language.

Responsibilities

• Track student and program data across Music Orchard Richmond programs.
• Support grant reporting and compliance efforts with data.
• Design, administer, and analyze surveys; securely store responses.

Skills

Data familiarity

Spreadsheet tools

Attention to detail

Time management

Clear communication

Education

Nonprofit experience

Grant reporting familiarity

Survey design experience

Data visualization basics

Tools

Google Forms

SurveyMonkey

Job description

Music Orchard Richmond is a nonprofit organization dedicated to providing inclusive access to high-quality music education for K–12 students in Richmond, VA. We believe every student deserves the opportunity to experience the joy and discipline of music, regardless of background or resources.

Position Summary

The Data Assistant plays a critical behind-the-scenes role in helping Music Orchard Richmond understand, communicate, and improve its impact. This part-time position is responsible for tracking student and program data, supporting grant reporting and compliance, designing and administering surveys, and translating data into clear, actionable insights for the organization.

We’re looking for someone who is detail-oriented, curious, and comfortable working with data — someone who understands that good information leads to better decisions for the students and families we serve.

Key Responsibilities:

Key Responsibilities

Student & Program Data Tracking

• Maintain accurate, up-to-date records of student enrollment, attendance, participation, and progress across Music Orchard Richmond programs
• Organize and manage program data in spreadsheets or database systems, ensuring consistency and integrity across all records
• Collaborate with the Program Assistant and teaching artists to collect and verify data from program sites
• Identify and flag gaps, inconsistencies, or trends in program data for the Executive Director

Survey Design & Administration

• Design clear, effective surveys for students, families, teachers, and community stakeholders to gather feedback on programs and outcomes
• Administer surveys at appropriate intervals throughout the program year, coordinating logistics with site staff as needed
• Compile and organize survey responses for analysis, ensuring data is stored securely and accessibly
• Iterate on survey instruments over time based on organizational needs and feedback

Data Analysis & Reporting

• Analyze program and survey data to identify trends, outcomes, and areas for improvement
• Prepare clear, concise data summaries and visualizations for internal use by the Executive Director and team
• Support the preparation of grant reports by pulling, organizing, and presenting data that demonstrates program impact and compliance with funder requirements
• Assist with data narratives for grant applications, annual reports, and donor communications
• Ensure all reporting meets funder deadlines and requirements in coordination with the Executive Director

Data Systems & Organization

• Help establish and maintain organizational data management practices and tools
• Document data processes and create simple guides so information is accessible to the broader team
• Maintain confidentiality and data privacy standards in all work involving student and family information
• Support ongoing improvements to how Music Orchard Richmond collects, stores, and uses data as the organization grows

Required Qualifications:

Qualifications

Required

• Some experience working with data — whether through coursework, prior employment, internships, or volunteer work
• Comfort with spreadsheet tools (Google Sheets, Microsoft Excel, or similar)
• Strong attention to detail and commitment to accuracy
• Ability to organize and manage information independently and meet deadlines
• Clear written communication skills, including the ability to present data in plain, accessible language

Preferred

• Experience with data collection and analysis in a nonprofit, educational, or research setting
• Familiarity with grant reporting or program evaluation frameworks
• Experience designing and administering surveys (e.g., Google Forms, SurveyMonkey, or similar tools)
• Basic data visualization skills (charts, dashboards, or similar)
• Interest in music, arts education, or youth development

$25.00 – $35.00 / hour

n/a

We are committed to building a team that reflects the diversity of the Richmond community we serve.

Employment is at-will. This job description is not a contract of employment.

Job Classification:

Administrative & Office Support

The Community Foundation for a greater Richmond
P.O. Box 49044
Baltimore, MD 21297-9044

CONTACT

P: [phone]
F: [phone]
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