Part-Time Middle School Office Coordinator

Oregon Trail School District #46; Oregon; On-site; USD 25,000 - 29,000; Part time

Job summary

Oregon Trail School District is seeking a Middle School Secretary for 0.8125 FTE (6.5 hours per day, Monday–Friday). The role involves office leadership, student supervision, and clerical support while ensuring confidentiality and coordination with the School Director.

Responsibilities include managing office flow, coordinating volunteers, handling communications, maintaining records, and supporting attendance and finances with FERPA compliance.

Qualifications

• High school diploma or equivalent.
• Experience in a school or office setting preferred.
• CPR and First Aid certification, or willingness to obtain upon hire.
• Criminal background clearance required prior to employment.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage the daily flow of service, communication, and processes in the middle school office.
• Serve as the lead office contact for the middle school and coordinate office aides or volunteers.
• Compose and process correspondence, agendas, minutes, reports, forms, schedules, and mail.
• Maintain accurate middle school records, files, and calendars.
• Order supplies and manage the middle school supply inventory, and enter purchase orders for staff.
• Coordinate coverage for staff absences as needed.
• Welcome and assist students, families, staff, and visitors in person, by telephone, and by email, and monitor access.
• Respond to inquiries from staff, families, students, and the public with information or direction as needed.
• Support middle school field trip and program finances, including handling checks and deposits.

Skills

Office management

Customer service

Computer skills

Written & verbal communication

Confidentiality

Education

High school diploma

CPR/First Aid certification

Criminal background fingerprint clearance

Job description

Oregon Trail School District is seeking a Middle School Secretary for 0.8125 FTE (6.5 hours per day, Monday–Friday). The role involves office leadership, student supervision, and clerical support while ensuring confidentiality and coordination with the School Director.

Responsibilities include managing office flow, coordinating volunteers, handling communications, maintaining records, and supporting attendance and finances with FERPA compliance.