MYP MS Secretary

Oregon Trail School District #46; Oregon; Sur place; USD 25 000 - 29 000; Temps partiel

Résumé du poste

Oregon Trail School District is seeking a Middle School Secretary for 0.8125 FTE (6.5 hours per day, Monday–Friday). The role involves office leadership, student supervision, and clerical support while ensuring confidentiality and coordination with the School Director.

Responsibilities include managing office flow, coordinating volunteers, handling communications, maintaining records, and supporting attendance and finances with FERPA compliance.

Qualifications

• High school diploma or equivalent.
• Experience in a school or office setting preferred.
• CPR and First Aid certification, or willingness to obtain upon hire.
• Criminal background clearance required prior to employment.
• Strong organizational and multitasking abilities.

Responsabilités

• Manage the daily flow of service, communication, and processes in the middle school office.
• Serve as the lead office contact for the middle school and coordinate office aides or volunteers.
• Compose and process correspondence, agendas, minutes, reports, forms, schedules, and mail.
• Maintain accurate middle school records, files, and calendars.
• Order supplies and manage the middle school supply inventory, and enter purchase orders for staff.
• Coordinate coverage for staff absences as needed.
• Welcome and assist students, families, staff, and visitors in person, by telephone, and by email, and monitor access.
• Respond to inquiries from staff, families, students, and the public with information or direction as needed.
• Support middle school field trip and program finances, including handling checks and deposits.

Connaissances

Office management

Customer service

Computer skills

Written & verbal communication

Confidentiality

Formation

High school diploma

CPR/First Aid certification

Criminal background fingerprint clearance

Description du poste

• Date Posted:
  9/29/2026
• Date Available:
  08/09/2024
• Closing Date:
  When Filled

Position:

Middle School Secretary / .8125 FTE / 6.5 hours per day, Monday - Friday

Primary Purpose:

The Middle School Secretary leads the day to day operation of the middle school office, keeping it organized, welcoming, and running smoothly, and provides the office presence, clerical support, and student supervision of the middle school needs. The position exercises sound judgment, maintains strict confidentiality, and coordinates closely with the School Director and the School Director's Secretary. Key responsibilities are described below.

• Manage the daily flow of service, communication, and processes in the middle school office
• Serve as the lead office point of contact for the middle school and coordinate office aides or volunteers assigned to the office
• Compose and process correspondence, agendas, minutes, reports, forms, schedules, and mail for the middle school
  Prepare written materials such as newsletters, flyers, and family communications about school events and procedures
• Maintain accurate middle school records, files, and calendars
• Order supplies and manage the middle school supply inventory, and enter purchase orders for staff
• Coordinate coverage for staff absences as needed
• Manage office situations in the absence of the School Director, taking appropriate action or making referrals to the appropriate person or agency Communication & Reception
• Welcome and assist students, families, staff, and visitors in person, by telephone, and by email, and monitor and control building access, including screening and buzzing in visitors and maintaining sign in and sign out procedures
• Respond to inquiries from staff, families, students, and the public, providing information or direction as needed
• Serve as an information liaison between the middle school, the School Director, the School Director's Secretary, families, and the public

Maintain a courteous, cooperative, and professional relationship between the school and the public

• Support middle school field trip and program finances, including copying checks, counting cash, and preparing funds for deposit in coordination with the School Director's Secretary, who makes the deposits
• Assist with Outdoor School and other trip logistics and scheduling
• Track and reconcile assigned cash, petty cash, or activity accounts consistent with OTA accounting practices
• Support middle school attendance, including recording, tracking, and following up on absences and tardies
• Prepare and process time worked and reimbursement paperwork as assigned Student Health & Safety
• Administer first aid and medication to students within the scope of OTA policy and applicable Oregon nurse delegation requirements, and maintain related records confidentially

Support emergency, safety, and drill procedures for the middle school, and respond calmly to student needs and incidents

Student Supervision & Cross Building Support

• Supervise students during middle school lunch and recess, promoting safe, orderly, and respectful behavior
• Supervise students referred to the office for behavior or disciplinary follow up, consistent with OTA policy
• Escort primary (PYP) students between the two buildings as needed, and allow middle school students to call home from the middle school office rather than crossing to the primary building
• Serve as the runner for supplies and support when a student is injured at the middle school, and receive and deliver parent drop offs to reduce trips between the buildings

Supervise student office aides, ensuring an appropriate learning experience

Other Responsibilities

• Cross train in a variety of school functions and assist other staff as needed
• Follow all OTA policies and procedures and maintain confidentiality of student and school information consistent with FERPA and Board policy
• Participate in required meetings and trainings

Perform other related duties as assigned by the School Director

Qualifications:

Education & Experience

• High school diploma or equivalent
• Prior office or clerical experience with increasing responsibility, preferably in a school setting
• Current CPR and First Aid certification, or willingness to obtain upon hire
• Criminal Justice fingerprint clearance required prior to employment

Knowledge, Skills & Abilities

• Knowledge of office practices and equipment, basic budgeting, and financial and statistical record keeping
• Knowledge of customer service principles and methods
• Proficiency with computers and standard office software (email, word processing, spreadsheet, database), and the ability to learn student information and reporting systems
• Skill in communicating effectively in English, verbally and in writing, with correct spelling, grammar, and punctuation
• Ability to work as a self-starter, prioritize, and complete assignments with minimum supervision
• Ability to handle multiple projects, tasks, and deadlines at the same time
• Ability to develop effective working relationships with students, staff, families, and the school community
• Ability to supervise and interact appropriately with elementary and middle school age students
• Ability to maintain confidentiality and exercise prudent judgment

Salary/Range:

$18.00 - $21.00

Required Documents:

• Resume
• Letter of interest
• Supportive application documents or letters of recommendation may also be included.

**Please note: There is a $78.00 Fingerprint-based Background Check fee payable to the Oregon Trail School District (cash, check, debit or credit) at the time of hire in addition to the $12.50fingerprinting fee (credit or debit only)charged by Fieldprint.**

Oregon Trail School District is an Equal Opportunity Employer and educator.Reasonable accommodations for application opportunity will be provided upon request to the Personnel Department [phone]. Speech/hearing impaired assistance is available through Oregon Relay at 1-800-735-2900.