Part-Time Listings Production Coordinator – SWFL

Gulfshore Life; Florida; On-site; USD 25,000 - 41,000; Part time

Job summary

Gulfshore Life is seeking a Part-Time Listings Operations Coordinator to oversee production workflows behind editorial lists, annual guides, and franchise packages. The role balances operations, research, proofreading, and data coordination while collaborating with editorial, art, production, advertising and marketing teams.

The ideal candidate is highly organized, detail-oriented, and comfortable managing large datasets across email submissions, spreadsheets, PDFs, and InDesign proofs.

Qualifications

• Highly organized, detail-oriented and able to multitask.
• Experience managing listings, guides, and production workflows.
• Comfort handling large data sets across email submissions, PDFs, and InDesign proofs.
• Ability to collaborate with editorial, art, production, and marketing teams.

Responsibilities

• Manage recurring listings, guides and franchise production workflows from outreach through final print prep.
• Coordinate submissions, outreach, deadlines and master tracking across annual publications.
• Fact-check, clean, organize, and standardize large sets of listings and event data for print.
• Prepare and proof production-ready files with editorial, art, web and freelance teams.
• Maintain year-over-year contacts, templates, formatting systems, and workflows.
• Monitor workloads and bottlenecks; suggest improvements to shape long-term structure.

Skills

Organizational skills

Detail-oriented

Multitasking

Data coordination

Tools

Spreadsheets

InDesign

Email

Job description

Gulfshore Life is seeking a Part-Time Listings Operations Coordinator to oversee production workflows behind editorial lists, annual guides, and franchise packages. The role balances operations, research, proofreading, and data coordination while collaborating with editorial, art, production, advertising and marketing teams.

The ideal candidate is highly organized, detail-oriented, and comfortable managing large datasets across email submissions, spreadsheets, PDFs, and InDesign proofs.