Part-Time Legal Assistant (In-Office) — 2 Openings

The Law Office of Barry E. Janay, P.C.; Livingston (NJ); On-site; USD 21,000 - 39,000; Part time

Benefits offered by this job

Paid sick leave

Free on-site parking

Job summary

The Law Office of Barry E. Janay, P.C. in Livingston, NJ is hiring two part-time Legal Assistants to support mail, files, copies, scans, court binders, and related tasks that free paralegals and attorneys to practice law.

No legal experience required; reliability and attention to detail are essential. Open, scan and distribute mail, log checks, maintain case files, and help with Clio cleanup after training.

Qualifications

• Reliable, punctual and organized; finish what you start and ask when unsure.
• Comfortable with high-volume paper: filing, labeling and keeping documents in order
• Basic proficiency with Microsoft 365 (Outlook, Word), scanning and printing
• Discreet with confidential information
• Able to lift file boxes (about 25 lbs) and spend part of the day on your feet
• Valid driver's license and reliable transportation for local errands
• Paralegal or pre-law students welcome to apply; prior law office experience a plus

Responsibilities

• Open, scan, log and distribute incoming mail daily; package and post outgoing mail and overnight deliveries
• Log incoming checks and route them to the finance team
• Copy, scan, hole-punch, tab and organize documents; assemble trial and hearing binders to the paralegal's specifications
• Build, label and maintain physical case files; consolidate documents between old and new file numbers
• Keep the file room orderly and pull documents on request
• Help with routine Clio cleanup after training by our case management paralegal
• Run documents to local courts, the post office and vendors as needed
• Keep supplies stocked, printers running and conference rooms ready for client meetings
• Over time, learn routine court e-filing tasks under paralegal supervision

Skills

Reliability

Punctuality

Organization

Attention to detail

Confidentiality

Physical stamina

Driver's license

Education

Paralegal or pre-law student welcome

Tools

Clio

Microsoft 365

Job description

The Law Office of Barry E. Janay, P.C. · Livingston, NJ · Part-time, about 20 hours/week · hourly pay based on experience and credentials.

We're hiring two part-time Legal Assistants to keep our Livingston office running: mail, files, copies, scans, court binders, and the hands-on tasks that free our paralegals and attorneys to practice law. No legal experience required. Reliability and attention to detail are.

About the firm

LOBEJ is a growing multi-practice law firm licensed in New Jersey and New York, with its principal office in Livingston. We handle estates and trusts, probate and estate administration, business law, litigation, bankruptcy, and immigration, and we've built a niche in digital asset and AI legacy planning. We're adding attorneys and new referral partners this quarter, and the caseload is growing with them.

What you'll do

• Open, scan, log and distribute incoming mail daily; package and post outgoing mail and overnight deliveries
• Log incoming checks and route them to the finance team
• Copy, scan, hole-punch, tab and organize documents; assemble trial and hearing binders to the paralegal's specifications
• Build, label and maintain physical case files; consolidate documents when a matter's paper has been split across old and new file numbers
• Keep the file room orderly and pull documents on request
• Help with routine Clio (case management software) cleanup after training by our case management paralegal
• Run documents to local courts, the post office and vendors as needed
• Keep supplies stocked, printers running and conference rooms ready for client meetings
• Over time, learn routine court e-filing tasks under paralegal supervision

Who we're looking for

• Reliable, punctual and organized; you finish what you start and ask when you're unsure
• Comfortable with high-volume paper: filing, labeling and keeping documents in order
• Basic proficiency with Microsoft 365 (Outlook, Word), scanning and printing
• Discreet with confidential information
• Able to lift file boxes (about 25 lbs) and spend part of the day on your feet
• Valid driver's license and reliable transportation for local errands
• A plus, not required: prior law office, clerical or front-desk experience; Clio or other practice management software. Paralegal and pre-law students are welcome to apply

Schedule and pay

• About 20 hours/week during weekday business hours; we'll set a consistent schedule with you (for example, 4 hours each weekday or 2–3 full days)
• In-office at 354 Eisenhower Parkway, Suite 1250, Livingston, NJ. This is not a remote role
• Hourly pay range, based on experience and credentials
• Strong performers may be offered a full-time position after an initial 90-day period
• Paid sick leave under New Jersey law; free on-site parking; other part-time benefits

Why this role

You'll see how an estates, business and litigation practice actually runs, day to day. It's practical preparation for paralegal school, law school, or a long-term career in legal operations.

• The Law Office of Barry E. Janay, P.C. is an equal opportunity employer.