Part Time Intake Coordinator

Transition Care Telemetry Inc.; Dana Point (CA); On-site; USD 28,000 - 44,000; Part time

Benefits offered by this job

Company parties

Flexible schedule

Free food & snacks

Job summary

Transition Care Telemetry Inc. in Dana Point, CA, is seeking a motivated Part Time Intake Coordinator to support medical reception, scheduling, and patient inquiries.

The role focuses on delivering exceptional administrative support in a fast-paced office. You will manage daily office operations, serve as the main contact for clients and doctors, handle calls, data entry, and document creation with Google Suite, and collaborate with the team to keep administrative processes running smoothly.

Qualifications

• Strong administrative experience with proficiency in Google Suite and Microsoft Office.
• Excellent organizational skills with a proven track record in office management.
• Bilingual English/Spanish is a plus.
• Skilled in data entry and maintaining accurate records.
• Previous experience in medical reception or administrative support roles.
• Exceptional customer service and ability to handle various tasks efficiently.

Responsibilities

• Manage daily office operations and ensure efficient workflow.
• Serve as a point of contact for clients and doctor's offices, providing excellent customer support and service.
• Handle phone systems, directing calls appropriately and taking messages as needed.
• Assist with data entry tasks, maintaining accurate records and databases.
• Support medical reception duties, including scheduling appointments and managing patient inquiries.
• Utilize Google Suite for document creation, data management, and communication.
• Organize and maintain office files, both physical and electronic.
• Collaborate with team members to ensure smooth administrative processes.
• Provide assistance in office management tasks as required.
• Work with claims department to ensure receivables are paid in a timely fashion.
• Assist with onboarding of new personnel

Skills

Google Suite

Microsoft Office

Bilingual EN/ES

Job description

Benefits:

• Company parties
• Flexible schedule
• Free food & snacks

We are seeking a motivated and detail-oriented Part Time Intake Coordinator to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, effective communication abilities, and a customer-focused mindset. If you thrive in a fast-paced environment and are passionate about delivering top-notch service.

Responsibilities

• Manage daily office operations and ensure efficient workflow.
• Serve as a point of contact for clients and doctor's offices, providing excellent customer support and service.
• Handle phone systems, directing calls appropriately and taking messages as needed.
• Assist with data entry tasks, maintaining accurate records and databases.
• Support medical reception duties, including scheduling appointments and managing patient inquiries.
• Utilize Google Suite for document creation, data management, and communication.
• Organize and maintain office files, both physical and electronic.
• Collaborate with team members to ensure smooth administrative processes.
• Provide assistance in office management tasks as required.
• Work with claims department to ensure receivables are paid in a timely fashion.
• Assist with onboarding of new personnel

Experience

• Previous experience as a Patient Navigator/Intake Coordinator or in a similar role is preferred.
• Familiarity with medical receptionist duties is a plus.
• Bilingual candidates are highly desirable to enhance communication with diverse clientele.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent customer service skills with a focus on client satisfaction.
• Proficient in data entry and comfortable using various office software applications, particularly Google Suite.
• Experience with office management practices is advantageous.

Join us in making a positive impact through your administrative expertise!

Qualifications

• Strong administrative experience with proficiency in Google Suite and Microsoft Office
• Excellent organizational skills with a proven track record in office management
• Bilingual proficiency in English and Spanish for effective communication is a plus
• Skilled in data entry and maintaining accurate records
• Previous experience in medical reception or administrative support roles
• Ability to provide exceptional customer service and handle various administrative tasks efficiently