Part-Time HR Records & Data Entry Student Assistant

Theuniversityunion; West Sacramento (CA); On-site; USD 25,000 - 34,000; Part time

Job summary

Theuniversityunion is seeking multiple student assistants to support the California Department of General Services in West Sacramento. This part-time, off-campus position offers exposure to HR workflows, records management, and data entry across several projects under supervision.

Ideal candidates are enrolled students with strong organizational skills, detail orientation, and proficiency in Microsoft Office.

Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications.
• Proficient with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
• Exercise sound judgment in handling confidential and sensitive matters.
• Prioritize multiple assignments and meet timeframes.
• Work independently and collaboratively in a team environment.
• Strong attention to detail and organizational skills.

Responsibilities

• Assist the Personal Transaction Unit (PTU) with project-based workload, such as reviewing files for contact information and entering the information into a database to ensure our records are accurate and support compliance with AB119 union reporting requirements.
• Review employee files for I9 documentation, make copies and enter data into spreadsheets to track and maintain employee work authorizations.
• Assist with the retroactive filing of documents into official personnel files, as well as shredding and cleaning up records according to retention schedules.
• Obtain duty statements from existing files and create a centralized SharePoint location to archive these documents for easy access and long-term storage.
• Create, modify, and review data and convert into graphs, reports, excel files, entry into departmental specific systems, ensuring accessibility best practices and guidelines are adhered to.
• Perform other job-related duties as required and may provide assistance other areas of OHR.

Skills

Microsoft Office

Attention to detail

Organizational skills

Multitasking

Data entry

Teamwork

Education

High school diploma

Tools

Microsoft Excel

PowerPoint

Outlook

Word

Job description

Theuniversityunion is seeking multiple student assistants to support the California Department of General Services in West Sacramento. This part-time, off-campus position offers exposure to HR workflows, records management, and data entry across several projects under supervision.

Ideal candidates are enrolled students with strong organizational skills, detail orientation, and proficiency in Microsoft Office.