Part-Time HR Assistant: Benefits & Records Support

The Children's Museum of Indianapolis; Indianapolis (IN); Sur place; USD 21 000 - 30 000; Temps partiel

Résumé du poste

The Children’s Museum of Indianapolis is seeking a part-time HR Assistant to provide administrative and project support to the HR department. The role includes benefits administration, wellness program support, compliance tracking, HRIS data entry, and reporting for various initiatives, along with general administrative duties.

The position is 2-3 days per week on-site, with a focus on internal service to staff, volunteers, and interns while upholding the museum’s DEAI commitments and values.

Qualifications

• 1+ year of administrative or office support experience.
• Experience with database management preferred.
• Strong organizational skills and attention to detail.
• Proficient written and verbal communication.

Responsabilités

• Assists with general office operations including filing, data entry, record maintenance, sourcing and recruiting.
• Assists with data entry and tracking, timely billing reconciliation, proactive and ongoing communication of benefits, processing benefit related mailings, and preparing materials and filing.
• Assists with workers’ compensation claims reporting to vendor, OSHA logging and medical billing reconciliation.
• Assists with New Hire Day 1 benefits overview and benefit meetings for newly benefit eligible staff.
• Proactively coordinates and communicates timely and accurate HR and policy updates through various mediums including museum intranet, email, presentations, LMS and one-on-one meetings.
• Assists with HR related data entry and database manipulation within the UKG software platform. Maintains database, tables, and creates special reports as requested. Retains a sound knowledge of system capabilities and assists in analyzing HR reports and reporting needs.
• Assists with annual benefits Open Enrollment activities.
• Assists with timely research and follow ups to staff and volunteer questions.
• Provides assistance to HR Coordinator with processes and paperwork for new staff and staff status changes including but not limited to: HR Action Change Forms; communicating schedules with supervisors and new hires; Day One paperwork; badge, security access, & key assignment and distribution; HRIS data entry and payroll communication, and announcement process.
• Responsible for maintaining and safeguarding the security of confidential personnel records and reports. Includes active personnel, unemployment, special handling and termination files.
• May serve as backup to the HR team members during their absence.

Connaissances

Administrative support

Data entry

Customer service

HRIS data entry

Report writing

Benefits administration

Communication skills

Office operations

Outils

UKG software

LMS

HR reporting tools

Description du poste

The Children’s Museum of Indianapolis is seeking a part-time HR Assistant to provide administrative and project support to the HR department. The role includes benefits administration, wellness program support, compliance tracking, HRIS data entry, and reporting for various initiatives, along with general administrative duties.

The position is 2-3 days per week on-site, with a focus on internal service to staff, volunteers, and interns while upholding the museum’s DEAI commitments and values.