Part-Time Home Care Scheduler & Office Coordinator

Game Kings; New Haven (CT); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Job summary

Beck N Call Homecare in Shelton, CT is seeking a Part-Time Home Care Office Coordinator to manage caregiver scheduling, onboarding, and client intake using Sandata. You will handle payroll coordination through ADP, maintain confidential client and caregiver records, and communicate with families and case managers to ensure seamless in-home care services.

The ideal candidate is organized, proactive, and capable of handling urgent staffing needs in a fast-paced environment while maintaining

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities and frequent schedule changes.
• Comfortable using computers, email, scheduling software, spreadsheets, and office systems.
• Maintain confidentiality of client, caregiver, payroll, and company information.

Responsibilities

• Coordinate caregiver schedules and ensure all client shifts are properly staffed.
• Quickly find caregiver coverage for last-minute call-outs, emergencies, schedule changes, and open shifts.
• Staff newly admitted clients by matching caregivers based on availability, location, experience, client needs, and preferences.
• Complete and coordinate the onboarding process for new clients.
• Assist with caregiver onboarding, including collecting required documentation.
• Enter, confirm, review, and maintain client and caregiver schedules in Sandata.
• Update Sandata schedules throughout the day as changes occur.
• Monitor schedules to identify uncovered shifts, missed visits, or scheduling conflicts.
• Communicate regularly with clients, families, caregivers, case managers, and office leadership regarding schedule changes and service needs.
• Respond professionally to client or caregiver concerns and work toward solutions.
• Follow up with clients to ensure services are running smoothly.
• Maintain accurate client and caregiver records and documentation.
• Assist with caregiver timekeeping and payroll information before processing.

Skills

Organizational skills

Time management

Communication

Scheduling

Multitasking

HIPAA awareness

Computer skills

Confidentiality

Tools

Sandata

ADP payroll

Job description

Beck N Call Homecare in Shelton, CT is seeking a Part-Time Home Care Office Coordinator to manage caregiver scheduling, onboarding, and client intake using Sandata. You will handle payroll coordination through ADP, maintain confidential client and caregiver records, and communicate with families and case managers to ensure seamless in-home care services.

The ideal candidate is organized, proactive, and capable of handling urgent staffing needs in a fast-paced environment while maintaining