Part-Time HOA Administrative Specialist

Leland Management; Windermere (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Leland Management seeks a Part-time Administrative Assistant for a community in Windermere, FL. The role supports the Management Team handling covenant enforcement, committee administration, resident communications, recordkeeping, and projects, ensuring timely violation notices and excellent customer service.

The position reports to the Community Association Manager and requires strong organizational skills, attention to detail, and proficiency with Microsoft Office; familiarity with association

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to manage multiple priorities and meet deadlines.
• Exceptional attention to detail.
• Strong customer service and conflict-resolution skills.
• Ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to learn Association management software (Caliber, CINC, Vantaca, or similar).
• Ability to work independently while supporting multiple committees and departments.

Responsibilities

• Assist Covenant Enforcement, Committee Administration, and Resident Communications.
• Maintain covenant files and logging, track deadlines, and update homeowner accounts.
• Prepare meeting agendas, packets, minutes, notices, and attendance confirmations.
• Answer telephones, greet residents and visitors, and handle inquiries.
• Maintain electronic filing systems and Association records; prepare spreadsheets and reports.

Job description

Leland Management seeks a Part-time Administrative Assistant for a community in Windermere, FL. The role supports the Management Team handling covenant enforcement, committee administration, resident communications, recordkeeping, and projects, ensuring timely violation notices and excellent customer service.

The position reports to the Community Association Manager and requires strong organizational skills, attention to detail, and proficiency with Microsoft Office; familiarity with association