Part-Time HOA Admin & Communications Coordinator

ADP, Inc.; South Pasadena (FL); On-site; USD 29,000 - 32,000; Part time

Job summary

ADP, Inc. in South Pasadena, FL seeks a Part-time Administrative Assistant to support CAM and Property Management. Responsibilities include communications, records, invoicing, and event coordination using CINC AM software and MS Office.

The role requires 2+ years of administrative experience, strong organizational skills, and excellent communication. Proficiency with CINC AM and MS Office is preferred. Local travel to managed communities may be necessary.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Minimum of 2 years of administrative experience; property management, HOA, condominium, or real estate experience preferred.
• Experience with CINC Association Management software is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is required.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong written, verbal, and interpersonal communication skills.
• Ability to prepare professional correspondence and maintain accurate records.
• Strong customer service skills with the ability to interact professionally with homeowners, Boards of Directors, vendors, and staff.

Responsibilities

• Provide administrative support to the Community Association Manager and Property Management team.
• Answer and direct incoming telephone calls, emails, and resident inquiries in a professional and timely manner.
• Prepare, draft, and distribute homeowner correspondence, notices, newsletters, meeting announcements, and community communications.
• Maintain electronic and physical association files, records, contracts, governing documents, and correspondence.
• Process homeowner requests, applications, architectural review submissions, estoppel requests, and other association documentation.
• Enter, update, and maintain homeowner, vendor, and community records within CINC Association Management software.
• Create, monitor, and close work orders while coordinating with homeowners, vendors, and management staff.
• Schedule appointments, vendor meetings, inspections, Board meetings, and community events.
• Prepare Board meeting agendas, management reports, Board packets, and supporting documentation.
• Attend meetings assigned and assist with preparation of meeting minutes and follow-up action items.

Skills

Administrative Support

Customer Service

Document Management

Records Management

Board Meeting Coordination

Resident Relations

Work Order Management

Calendar Scheduling

Data Entry

Microsoft Office

CINC AM Software

Professionalism & Confidentiality

Attention to Detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

CINC Association Management Software

Microsoft Office Suite

Job description

ADP, Inc. in South Pasadena, FL seeks a Part-time Administrative Assistant to support CAM and Property Management. Responsibilities include communications, records, invoicing, and event coordination using CINC AM software and MS Office.

The role requires 2+ years of administrative experience, strong organizational skills, and excellent communication. Proficiency with CINC AM and MS Office is preferred. Local travel to managed communities may be necessary.