Part-Time Grants Coordinator — Impact & Funding Strategy

Recovery Café Longmont; Longmont (CO); Hybrid; USD 49,000 - 70,000; Part time

Job summary

Recovery Café Longmont is seeking a Grants Manager to handle grant writing, management, budgeting, and coordination between development and program goals in a hybrid setting. The role includes researching funding opportunities, building a grants pipeline, and ensuring compliant reporting to funders.

The position delivers diverse responsibilities from pre-award through closeout, coordinating with program staff, and contributing to institutional funding strategies while maintaining strong funder

Responsibilities

• Research, identify, and track public and private grant opportunities aligned with organizational priorities, including peer-led, recovery-oriented programming.
• Develop and maintain a comprehensive grants pipeline and calendar to ensure timely submission of letters of inquiry, proposals, reports, invoices, and renewals.
• Contribute to the organization’s institutional giving strategy, identifying opportunities to diversify and expand funding sources.
• Gather, analyze, and synthesize programmatic, financial, and community impact data to develop funder-aligned proposals.
• Develop grant budgets with program leadership to ensure they reflect program activities and organizational capacity.
• Monitor grant expenditures to align with approved budgets and funding requirements.
• Collaborate with program staff on budget modifications, reimbursement requests, and financial reporting.
• Submit reports and invoices to grantors, as outlined in the grant agreement.
• Assist with revenue projections related to institutional funding and anticipated grant awards.
• Oversee post-award grant administration from award acceptance through closeout.
• Coordinate grant implementation with the program team to ensure funded activities meet award requirements.
• Maintain comprehensive grant files, award documentation, expenditures, agreements, amendments, and correspondence.
• Ensure compliance with all grant agreements, reporting requirements, federal and state regulations, and organizational policies.
• Monitor grant deliverables, deadlines, and performance requirements to reduce compliance risk.
• Maintain documentation to support audits, monitoring visits, and organizational accountability.
• Identify potential compliance issues early and work with leadership to implement corrective actions.
• Track program outputs and outcomes related to recovery engagement, community connection, and equity.
• Collaborate with program staff to establish meaningful performance measures and evaluation plans for funded programs.
• Track program outputs, outcomes, and community impact related to recovery engagement, health equity, peer support, and organizational priorities.
• Analyze qualitative and quantitative data to inform continuous quality improvement and strengthen future funding proposals.
• Support implementation of data collection systems that improve program evaluation and demonstrate organizational impact.
• Prepare and submit accurate, timely narrative and financial reports that meet funder requirements.
• Serve as the primary point of contact for institutional funders, coordinating communications, progress updates, meetings, and site visits to cultivate strong funding relationships.
• Prepare grant status updates, funding analyses, and strategic recommendations for the Executive Director, leadership team, and Board of Directors.
• Ensure completion of all grant closeout requirements, including final reports, invoicing, financial reconciliation, and documentation retention.
• Strengthen community partnerships and resource sharing
• Participate in community advocacy groups and Grantee collaboration calls
• Assistance with managing timelines to ensure completion within the set timeframe and budget
• Other duties as assigned

Job description

Recovery Café Longmont is seeking a Grants Manager to handle grant writing, management, budgeting, and coordination between development and program goals in a hybrid setting. The role includes researching funding opportunities, building a grants pipeline, and ensuring compliant reporting to funders.

The position delivers diverse responsibilities from pre-award through closeout, coordinating with program staff, and contributing to institutional funding strategies while maintaining strong funder