Part-time Grants Coordinator

Recovery Café Longmont; Longmont (CO); Hybrid; USD 49,000 - 70,000; Part time

Job summary

Recovery Café Longmont is seeking a Grants Manager to handle grant writing, management, budgeting, and coordination between development and program goals in a hybrid setting. The role includes researching funding opportunities, building a grants pipeline, and ensuring compliant reporting to funders.

The position delivers diverse responsibilities from pre-award through closeout, coordinating with program staff, and contributing to institutional funding strategies while maintaining strong funder

Responsibilities

• Research, identify, and track public and private grant opportunities aligned with organizational priorities, including peer-led, recovery-oriented programming.
• Develop and maintain a comprehensive grants pipeline and calendar to ensure timely submission of letters of inquiry, proposals, reports, invoices, and renewals.
• Contribute to the organization’s institutional giving strategy, identifying opportunities to diversify and expand funding sources.
• Gather, analyze, and synthesize programmatic, financial, and community impact data to develop funder-aligned proposals.
• Develop grant budgets with program leadership to ensure they reflect program activities and organizational capacity.
• Monitor grant expenditures to align with approved budgets and funding requirements.
• Collaborate with program staff on budget modifications, reimbursement requests, and financial reporting.
• Submit reports and invoices to grantors, as outlined in the grant agreement.
• Assist with revenue projections related to institutional funding and anticipated grant awards.
• Oversee post-award grant administration from award acceptance through closeout.
• Coordinate grant implementation with the program team to ensure funded activities meet award requirements.
• Maintain comprehensive grant files, award documentation, expenditures, agreements, amendments, and correspondence.
• Ensure compliance with all grant agreements, reporting requirements, federal and state regulations, and organizational policies.
• Monitor grant deliverables, deadlines, and performance requirements to reduce compliance risk.
• Maintain documentation to support audits, monitoring visits, and organizational accountability.
• Identify potential compliance issues early and work with leadership to implement corrective actions.
• Track program outputs and outcomes related to recovery engagement, community connection, and equity.
• Collaborate with program staff to establish meaningful performance measures and evaluation plans for funded programs.
• Track program outputs, outcomes, and community impact related to recovery engagement, health equity, peer support, and organizational priorities.
• Analyze qualitative and quantitative data to inform continuous quality improvement and strengthen future funding proposals.
• Support implementation of data collection systems that improve program evaluation and demonstrate organizational impact.
• Prepare and submit accurate, timely narrative and financial reports that meet funder requirements.
• Serve as the primary point of contact for institutional funders, coordinating communications, progress updates, meetings, and site visits to cultivate strong funding relationships.
• Prepare grant status updates, funding analyses, and strategic recommendations for the Executive Director, leadership team, and Board of Directors.
• Ensure completion of all grant closeout requirements, including final reports, invoicing, financial reconciliation, and documentation retention.
• Strengthen community partnerships and resource sharing
• Participate in community advocacy groups and Grantee collaboration calls
• Assistance with managing timelines to ensure completion within the set timeframe and budget
• Other duties as assigned

Job description

Reports to: Director of Philanthropy

Salary : $43.00 per hour, maximum of 20 hours per week

Position Summary: Recovery Café Longmont is a community of refuge and healing for people in recovery. The Grants Manager has a deep understanding of the Café’s vision to be an enlightened community where people in all stages of recovery are empowered to be their best selves and works in a culturally attuned manner to nurture and maintain our guiding principles: showing respect, practicing forgiveness, cultivating compassion, encouraging growth, and connecting with the divine love in ourselves and others.

This hybrid position encompasses grant writing, management, strategic planning, financial management, and serving as a liaison between development and program goals.

Pre-Award and Proposal Development

• Research, identify, and track public and private grant opportunities aligned with organizational priorities, including peer-led, recovery-oriented programming.
• Develop and maintain a comprehensive grants pipeline and calendar to ensure timely submission of letters of inquiry, proposals, reports, invoices, and renewals.
• Contribute to the organization’s institutional giving strategy, identifying opportunities to diversify and expand funding sources.
• Gather, analyze, and synthesize programmatic, financial, and community impact data to develop compelling, funder-aligned proposals.

Financial Management and Budgeting

• Develop grant budgets with program leadership to ensure they accurately reflect program activities and organizational capacity.
• Monitor grant expenditures throughout the award period to ensure alignment with approved budgets and funding requirements.
• Collaborate with program staff on budget modifications, reimbursement requests, and financial reporting.
• Submit reports and invoices to grantors, as outlined in the grant agreement.
• Assist with revenue projections related to institutional funding and anticipated grant awards.

Fund-Distribution

• Oversee post-award grant administration from award acceptance through closeout.
• Coordinate grant implementation with program team to ensure funded activities are completed according to award requirements.
• Maintain comprehensive grant files, award documentation, expenditures, agreements, amendments, and correspondence.

Compliance and Risk Management

• Ensure compliance with all grant agreements, reporting requirements, federal and state regulations, and organizational policies.
• Monitor grant deliverables, deadlines, and performance requirements to reduce compliance risk.
• Maintain documentation to support audits, monitoring visits, and organizational accountability.
• Identify potential compliance issues early and work collaboratively with leadership to implement corrective actions when necessary.

Monitoring and Program Evaluation

• Track program outputs and outcomes related to recovery engagement, community connection, and equity.
• Collaborate with program staff to establish meaningful performance measures and evaluation plans for funded programs.
• Track program outputs, outcomes, and community impact related to recovery engagement, health equity, peer support, and organizational priorities.
• Analyze qualitative and quantitative data to inform continuous quality improvement and strengthen future funding proposals.
• Support implementation of data collection systems that improve program evaluation and demonstrate organizational impact.

Award Reporting and Closeout

• Prepare and submit accurate, timely narrative and financial reports that meet funder requirements.
• Serve as the primary point of contact for institutional funders, coordinating communications, progress updates, meetings, and site visits to cultivate strong funding relationships.
• Prepare grant status updates, funding analyses, and strategic recommendations for the Executive Director, leadership team, and Board of Directors.
• Ensure completion of all grant closeout requirements, including final reports, invoicing, financial reconciliation, and documentation retention.

Other Responsibilities:

• Strengthen community partnerships and resource sharing
• Participate in community advocacy groups and Grantee collaboration calls
• Assistance with managing timelines to ensure completion within the set timeframe and budget
• Other duties as assigned