Part-Time Graduate Recording Assistant

Indiana University; Bloomington (IN); On-site; USD 21,000 - 28,000; Part time

Job summary

Indiana University’s Graduate School in Bloomington is seeking an entry-level administrative assistant to support graduate records and related clerical tasks on campus.

The role involves confidential records handling, attention to detail, and reliable communication, with up to 20 hours per week in a primarily sedentary office environment.

Qualifications

• High school diploma or GED required.
• Prior office experience required.
• Ability to maintain confidential records.

Responsibilities

• Works with records management and other administrative needs.
• Maintains, updates, and secures confidential student academic records, databases, and files.
• Responsible for performing administrative and clerical work and a variety of non-routine tasks related to the maintenance of student academic records.
• Works in conjunction with the Graduate Recorder and Assistant Graduate Recorder to review and approve graduate student progression documents.

Skills

Desire to learn

Basic computing

Attention to detail

Good communication

Confidential records

Education

High school diploma or GED

Job description

GRADUATE SCHOOL (BL-GRAD-IUBLA)

The mission of the Graduate School is to ensure excellence in graduate education, build and sustain a diverse community of scholars, promote personal and professional development, and contribute to the success of all graduate students on the Bloomington campus. We accomplish this by providing services and support to graduate student faculty and staff, from recruiting and admissions through degree completion.

• Works with records management and other administrative needs.
• Maintains, updates, and secures confidential student academic records, databases, and files.
• Responsible for performing administrative and clerical work and a variety of non-routine tasks related to the maintenance of student academic records.
• Works in conjunction with the Graduate Recorder and Assistant Graduate Recorder to review and approve graduate student progression documents.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• Prior office experience.

SKILLS

Required

• Desire to learn.
• Basic computing skills.
• Attention to detail in a fast paced environment.
• Good communication skills.
• Comfortable working with confidential records.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to move objects weighing up to 25 pounds. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington Campus

Bloomington, Indiana

This is an in-person position.

$15.00 - $20.00 per hour.

Up to 20 hours per week.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.

See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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