Part-Time Gate & Scale House Coordinator

Coalition; Cleveland (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

Coalition is seeking a Gate & Scale House Coordinator to greet, dispatch, and manage truck and trailer movements at the facility. You will operate the scale, document weights, and handle related paperwork while using radios, phones, or computers to relay information and reports to production, warehouse, and customer service teams.

The role emphasizes accurate paperwork, real-time communication of production schedules, and daily coordination with drivers to maintain smooth inbound/outbound flow,

Qualifications

• High school diploma or GED.
• 2–4 years related experience and/or training.
• NetSuite or ERP experience preferred.
• MS Office including Teams & Excel.
• Excellent communication skills.
• Critical thinking, proactive and organized.

Responsibilities

• Collect endorsement paperwork from drivers and ensure accuracy of delivery numbers.
• Manage outbound documentation (CoA, BOL, SDS) and scan/transmit to departments.
• Monitor inbound/outbound schedules and communicate delays to planning/logistics.
• Announce arrivals, provide real-time production status, and manage truck logs.
• Dispatch drivers to correct locations and enforce PPE/safety rules.

Skills

Excellent communication

Critical thinking

Proactive

Organizational skills

Education

High school diploma or GED

Tools

MS Office

Excel

Teams

NetSuite

Job description

Description

Coalition is a group of chemical companies working together to solve real-world problems for customers across a wide range of industries. We operate under two main brands: Mission Chemical, which focuses on chemical distribution and logistics, and Element Chemicals, which specializes in chemical manufacturing and custom blending.

At Every Level, We Lead With Our Values

• Start with the Customer – We focus on solving problems through a consultative approach, staying flexible and putting people first—both inside and outside the company.
• Care Personally, Challenge Directly – We show respect, listen with intent, and create space for honest conversations that help us grow as individuals and as a team.
• Level Up – We bring a mindset of growth, take initiative, and push ourselves to keep improving—because better every day is how we succeed together.

We’re proud of the work we do—and the people we do it with.

The Opportunity

The Gate & Scale House Coordinator is responsible for greeting, announcing and dispatching truck & trailers into and out of the facility. The positions will operate the scale and document incoming and outgoing weights as well as manage associated paperwork. Duties may include using radio, telephone, or computer to transmit information, paperwork and reports on work progress.

What You’ll Do

Inbound/Outbound Paperwork Management

• Collect all necessary endorsement paperwork from drivers
• Accuracy of Delivery Numbers, Purchase Order & Sales Order
• Outbound documentation management (CoA, BOL, SDS)
• Scan & transmit paperwork to the appropriate departments and groups, including Warehouse, Production, and Customer Service

Inbound/Outbound Traffic Flow Communication

• Proactively monitoring IB/OB delivery schedule and communicating delays or issues to the Planning & Procurement and/or Logistics group as necessary
• Announce arrivals to production operators and warehouse personnel and provide real-time status updates on the production schedule
• Manage real-time accuracy of the truck log
• Dispatch all drivers to the correct location as instructed
• Professionally work with drivers on a day-to-day basis as the initial onsite contact
• Communicate company PPE requirements and safety regulations to all visitors entering the facility, including drivers and contractors

Truck Weight Tickets

• Perform necessary steps to ensure all inbound/outbound trucks are weighed properly, moving trucks through the scale in a timely manner
• Document incoming and outgoing weights

Scale House Management

• Manage main gate operation using company phone and Gate App
• Maintain general cleanliness and stocking supplies in scale house

Requirements

What Makes You Successful in This Role

• High school diploma or general education degree. (GED)
• Two – four years related experience and/or training.
• NetSuite or ERP experience, preferred
• MS Office including Teams & Excel
• Excellent Communication skills
• Critical Thinking Skills
• Proactive, Organized, Analytical

Why Join Coalition?

At Coalition, you’re not just taking a job—you’re joining a culture. You’ll have the opportunity to grow, contribute to something bigger, and be surrounded by people who live our values. We’re committed to development, safety, and long-term success for every employee.

Ready to make a difference with a company that’s redefining chemical operations?

Coalition is proud to be an Equal Opportunity Employer.